Executive Support Specialist
1 day ago
Job Title:
Executive Support SpecialistWe are seeking a highly skilled Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide exceptional administrative support to our executives, ensuring seamless execution of tasks and projects.
Key Responsibilities:
- Project Management: Manage complex projects, develop schedules, and coordinate with stakeholders to ensure timely completion.
- Calendar Management: Maintain detailed calendars for executives, schedule meetings, and prepare agendas.
- Client Communication: Respond to client inquiries, resolve issues, and maintain positive relationships.
- Document Preparation: Prepare reports, presentations, and other documents as needed.
- Media Scheduling: Coordinate media shoots, delivery timelines, and internal resource scheduling.
Required Skills and Qualifications:
- Creative/Media Industry Background: Minimum 5.5+ years supporting executives in fast-paced creative or service-based businesses.
- Proactive, Self-Starter: Must take initiative, work independently, and offer solutions before being asked.
- Strong Communication Skills: Excellent written and verbal communication skills.
- Notion & Tech Proficiency: High proficiency in Notion required. Familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM.
- Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
Benefits:
- Opportunity to work with a dynamic team.
- Professional growth and development opportunities.
- A competitive salary and benefits package.
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