Medical Office Administrator

2 weeks ago

Porac, Philippines beBeeCoordination Full time ₱900,000 - ₱1,210,000
Job Title: Medical Office Coordinator

We are seeking a highly organized, detail-oriented individual to join our organization as a Medical Office Coordinator. This role requires prior experience working in a medical setting, handling sensitive patient information, coordinating schedules, and ensuring seamless support.

Key Responsibilities:
  • Schedule Management: Manage executive calendars, travel arrangements, and meeting coordination with precision.
  • Patient Interaction: Serve as the first point of contact for patients, clients, and partners via phone, email, or virtual reception, providing exceptional customer service.
  • Scheduling Expertise: Schedule medical appointments, follow-ups, and patient reminders with accuracy and care, ensuring seamless operations.
  • Record Keeping: Maintain and update patient and office records in scheduling systems and CRMs, adhering to confidentiality standards.
  • Administrative Support: Assist executives with document preparation, meeting notes, and task follow-ups, promoting efficient workflow.
  • Office Operations: Ensure smooth day-to-day coordination of office and scheduling operations, upholding professionalism in all interactions.
Requirements:
  • Prior experience in a medical setting is required.
  • Previous experience as a Medical Scheduler or Receptionist is preferred.
  • Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools is preferred.
  • Highly motivated, adaptable, and proactive mindset.
What We Offer:
  • Competitive compensation.
  • Opportunity to build valuable skills in medical administration and office coordination.
  • A supportive team environment with training provided.
  • Growth potential for high performers.

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