Executive Support Specialist

2 days ago

Davao City, Davao, Philippines beBeeAdministrative Full time $60,000 - $80,000
Job Description

Virtual Assistant - We are seeking a skilled and experienced Virtual Assistant to support our healthcare partner. This is a full-time remote position that combines executive administrative support with medical office tasks.

Responsibilities
  • Provide high-level administrative support to the leadership team.
  • Prepare documents, reports, and correspondence.
  • Assist with scheduling, email management, and task tracking.
  • Extract, input, and manage data/KPIs for executive review.
  • Coordinate with leadership to ensure smooth execution of priorities.

Medical Administrative Support

  • Verify patient insurance coverage and obtain pre-authorizations for procedures.
  • Update and maintain patient files with insurance and clinical information.
  • Track the status of insurance claims and liaise with providers to resolve issues.
  • Respond to patient inquiries and FAQs.
  • Send appointment reminders and assist with scheduling support tasks.
  • Prepare and process basic reports, ensuring accuracy of records.
  • Maintain electronic medical records (Net Health/Therapy Source).
Requirements
  • Proven experience as an Executive Assistant, Medical Administrative Assistant, or similar role.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency with key platforms, including:
    • EMR/Billing: Net Health (Therapy Source), Waystar
    • Payroll: Gusto
    • CRM: InfusionSoft
    • Data/Reporting: Mastertech or Tableau, Microsoft Office, Google Sheets/Drive
    • Insurance portals (e.g., Availity)
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Experience in healthcare or physical therapy administration preferred.
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.

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