
Supporting Senior Executives
2 days ago
We are seeking a highly organized and proactive Executive Support Specialist to provide end-to-end support across executive needs, project management, and operational coordination.
This role requires exceptional organizational skills with strong follow-through and attention to detail. The successful candidate will be able to manage multiple stakeholders, priorities, and deadlines while providing excellent communication skills across all organizational levels.
The ideal candidate will have 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant. Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets is also required.
This position offers the opportunity to work in a dynamic environment and contribute to the success of our organization.
- Main Responsibilities:
- Manage calendars, appointments, and scheduling with proactive conflict resolution
- Handle personal errands, research vendors/services, and coordinate lifestyle needs
- Screen and manage communications (email, Slack, phone), ensuring timely responses
- Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
- Key Qualifications:
- Proven ability to manage multiple priorities and deadlines
- Excellent organizational and time management skills
- Strong communication skills (written & verbal) across all organizational levels
- Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
- Ability to work in a fast-paced environment and adapt to changing priorities
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