Highly Organized Executive Support Specialist

24 hours ago

Davao City, Davao, Philippines beBeeSupport Full time ₱35,000 - ₱45,000

We are seeking a highly skilled and organized Executive Support Specialist to provide top-notch support to our senior leadership team.

As an integral member of our team, you will be responsible for managing calendars, coordinating meetings, and preparing reports and documents. You will also be tasked with tracking meeting notes and following up on action items, maintaining accurate records, and handling client-facing communication via email, phone, and CRM systems.

You will be the point of contact for clients and internal teams alike, ensuring smooth communication and follow-through. Your exceptional organizational skills, ability to multitask effectively, and excellent written and verbal communication skills make you an ideal candidate for this role.

Previous experience supporting C-level executives is highly preferred, but not required. What's more important is your passion for delivering exceptional results, exceeding expectations, and making a meaningful impact in your work.

So, if you're a detail-oriented, proactive, and solutions-driven individual with a collaborative attitude and a strong sense of accountability, we want to hear from you

Responsibilities
  • Provide executive support to C-level leadership, including calendar management, email correspondence, and meeting coordination.
  • Prepare reports, documents, and presentations as needed.
  • Track meeting notes and follow up on action items.
  • Maintain accurate records and manage administrative workflows.
  • Handle client-facing communication via email, phone, and CRM systems.
  • Answer calls from customers, address inquiries, handle concerns, or relay messages to the appropriate person/department.
  • Assist in client onboarding and data entry into CRM platforms.
  • Liaise between internal teams and external clients to ensure smooth communication and follow-through.
Qualifications
  • Proven experience in administrative and executive assistant roles.
  • Excellent written and verbal communication skills.
  • Strong customer service and interpersonal skills.
  • Exceptional organizational skills and ability to multitask effectively.
  • Experience working with CRM systems is beneficial.
  • Proficiency in office software and digital communication tools.
  • Professionalism and reliability in every interaction.
  • Detail-oriented, proactive, and solutions-driven.
  • Ability to manage time and prioritize tasks efficiently.
  • Clear communicator with a friendly and empathetic tone.
  • Collaborative attitude with a strong sense of accountability.
Benefits

Our company offers a competitive salary package, comprehensive benefits, and opportunities for growth and development. As a valued member of our team, you can expect:

  • Competitive salary package.
  • Company-provided full setup for desktop/laptop with backup internet.
  • HMO coverage from day one.
  • 15 vacation leaves and 5 sick leaves per year.
  • Annual performance reviews and opportunities for growth and development.
  • Unlimited employee referral incentives.
  • Employee loan facilities.
  • Social clubs and interest workshops.
  • Company events with opportunities to win prizes and receive recognition.
  • Statutory benefits, including maternity, paternity, and solo parent leaves, as well as retirement benefits and overtime pay.
About Us

Our company is a leading BPO provider committed to enriching client and staff lives through simple and smart offshoring solutions. We value collaboration, transparency, excellence, and partnership in everything we do. Join us and pursue your passion for delivering exceptional results while growing with a dynamic and innovative team.

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