Executive Support Specialist

1 day ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱2,000,000 - ₱3,000,000
Job Overview

The ideal candidate for this role is a highly organized, proactive, and creative professional who can support the CEO of a company. They should be able to work independently with minimal supervision and have excellent written and verbal communication skills.

Key Responsibilities:

  • Draft, proofread, and edit correspondence, presentations, and other documents to ensure accuracy and professionalism.
  • Utilize design tools to create visually appealing presentations, reports, social media graphics, and other internal/external communication materials that align with the brand.
  • Assist in creating compelling visual content that supports business objectives.
  • Manage spreadsheets, organize data, and assist with basic financial tracking or expense reporting to maintain accurate records.
  • Provide support on various projects, including tracking deadlines, organizing resources, and facilitating communication among team members to ensure successful project outcomes.
  • Prepare agendas, take detailed minutes, and follow up on action items for key meetings to maintain transparency and accountability.
  • Coordinate comprehensive travel itineraries, including flights, accommodation, and ground transportation, to ensure smooth execution.
  • Assist with general administrative tasks as needed to ensure seamless office operations.
  • Able to conduct business research and analysis and write reports to inform business decisions.
  • Handle sensitive information with utmost discretion and maintain strict confidentiality.

Required Skills and Qualifications:

  • Bachelor's degree in related field preferred.
  • Demonstrated ability to manage spreadsheets and contribute to basic project management tasks.
  • Ability to conduct business research and analysis and write reports.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
  • Proficiency in design tools like Canva is a plus.
  • Familiarity with AI and eager to learn more of it.
  • Exceptional organizational and time management skills with ability to anticipate needs and prioritize effectively.
  • Superior written and verbal communication skills, with keen eye for detail.

Work Arrangements:

  • Remote work arrangement available.
  • Flexible working hours may be considered.

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