Executive Support Associate

1 day ago

Davao City, Davao, Philippines beBeeSupport Full time ₱500,000 - ₱800,000
About the Role

The organization is seeking a highly organized, detail-oriented, and proactive Administrative Support Specialist to provide full-time support to its Executive and Sales teams.

In this role, you will help drive efficiency across day-to-day operations and support team members in achieving their goals. The ideal candidate is a self-starter with excellent communication skills and a strong sense of ownership.

Key Responsibilities

  • Manage executive and team calendars, schedule meetings, and coordinate virtual appointments

  • Monitor and respond to emails, manage follow-ups, and draft communications when needed

  • Support the creation of presentations, reports, and sales documentation

  • Maintain and update CRM systems with lead and client data

  • Assist in lead generation and outreach tasks

  • Conduct research to support strategic initiatives and client engagements

  • Track project deadlines and follow up on action items

  • Organize and maintain digital files and documentation

  • Coordinate internal communication across teams

  • Provide general administrative support to executives and the sales department

Requirements

  • Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role

  • Excellent written and verbal communication skills

  • Strong organizational and multitasking abilities

  • Proficiency in Google Workspace, Microsoft Office, and communication platforms (e.g., Zoom, Slack)

  • Familiarity with CRM tools (e.g., HubSpot, Salesforce) is a plus

  • High level of discretion and confidentiality

  • Ability to work independently, manage time effectively, and meet deadlines

Benefits

  • A dynamic work environment that fosters growth and learning opportunities

  • An opportunity to make a meaningful impact on fast-growing startups and dynamic companies

  • Global reach and local impact

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