Administrative Paralegal Support Specialist

We are shaping the future of real estate.

As a Junior Paralegal, you will provide administrative support to our legal team. Your work will ensure compliance, licensing accuracy and timely execution of legal obligations.

• Filing and Renewals: Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy and compliance with regulatory requirements.
• Operational Support: Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
• Research and Compliance: Conduct basic legal research using federal and state laws, regulations and case law to support compliance efforts and internal decision-making.
• Corporate Governance: Prepare and file corporate governance documentation, including state registrations, annual reports and other filings necessary to maintain good standing in applicable states.
• NMLS and Lending Registrations: Coordinate and file NMLS and lending registrations, permits and obligations with state and local regulators and agencies.
• Documentation and Record Management: Maintain and update internal trackers and systems related to contract status, filings, license renewals and ongoing compliance matters.
• Legal Records and Correspondence: Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure and up-to-date files.
• Critical Deadlines: Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
• Team Collaboration: Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.

• Escalation and Consultation: Escalate legal or compliance issues to attorneys or senior legal staff as needed.
• Process Improvement: Participate in legal team meetings and process improvement initiatives to enhance legal operations workflows.
• Leveraging Technology: Double-check filings and renewal schedules to prevent lapses or compliance issues and leverage legal technology platforms (e.g., CLM systems, entity management tools or e-filing portals) to streamline processes and improve team efficiency.
• Knowledge Acquisition: Learn and apply relevant legal procedures and terminology related to real estate licensing and operations.
• Confidentiality: Ensure confidential and sensitive information is handled with the highest level of discretion and by applicable privacy standards.

What You Bring

• Education and Experience: Legal education or background, or equivalent experience in a legal, compliance or administrative role.
• Legal Terminology: Familiarity with legal terminology and concepts, especially related to U.S. real estate brokerage, licensing and regulatory filings.
• Filing Accuracy: Proven ability to file license applications and renewals accurately and on time.
• Broker Support: Experience or demonstrated ability to manage real estate brokers' support functions and documentation across U.S. jurisdictions.
• Legal Research: Basic legal research skills and comfort navigating federal and state statutes, regulations and case law.
• Corporate Governance: An understanding of corporate governance requirements and experience filing state registrations or annual reports is preferred.
• Attention to Detail: Strong attention to detail and commitment to high-accuracy administrative work.
• Organizational Skills: Excellent organizational skills, with the ability to manage multiple workflows, deadlines and document tracking systems.
• Communication Skills: Strong written and verbal communication skills in English.
• Technical Proficiency: Proficiency in Microsoft Office, especially Excel and collaborative digital tools (e.g., Asana, Google Workspace, shared trackers).
• Self-Motivation: A self-motivated, reliable work ethic with a desire to grow in legal operations.