Supporting Attorney Operations

13 hours ago

Bacoor, Calabarzon, Philippines beBeeExecutive Full time ₱2,400 - ₱3,000
About This Role

This role supports the efficient daily operation of a law office by managing client communications, scheduling, document preparation, and billing processes.

The successful candidate will play a key part in reducing operational bottlenecks and ensuring that client interactions are timely and professional. By proactively managing these administrative and legal support tasks, they enable the attorneys and staff to focus on casework and legal strategy, increasing overall firm productivity and client satisfaction.

Key Responsibilities:
  • Email & Communication Management: Manage multiple client-group emails, ensuring prompt and professional responses. Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management: Draft legal and standard documents using available templates and legal document software. Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates. Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing: Oversee task management using Asana to monitor staff workflow and deadline adherence. Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks: Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations). Provide additional supportive tasks as needed for office operations.
Skill Requirements:
  • Proven experience as a paralegal or legal assistant, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker.

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