Administrative Operations Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱18,000 - ₱22,000
Job Title: Executive Assistant – CRM & WordPress Expert (Remote)

Location: Remote

Hours: Monday to Friday, 4AM – 8AM EST

Job Description:

We are seeking a proactive, tech-savvy Executive Assistant to streamline administrative operations and web/CRM functionality.

The ideal candidate will be responsible for customizing Salesforce, managing WordPress forms and pages, and supporting day-to-day operational tasks including invoicing, client communications, and calendar scheduling.

This role requires a self-starter who thrives on autonomy and can effectively collaborate with team members while handling multiple tools and systems.

Key Responsibilities:
  • Build and customize WordPress layouts and forms
  • Customize and manage Salesforce workflows and dashboards
  • Assist in client follow-ups, email communications, and scheduling meetings
  • Generate and manage invoices, receipts, and basic bookkeeping entries
  • Coordinate between departments for task updates and completion
  • Identify and suggest automation opportunities using Make.com or Zapier
  • Maintain data accuracy across systems and support data migration projects
Qualifications:
  • Proven experience in WordPress website management and customization
  • Advanced knowledge of Salesforce (or similar CRM platforms)
  • Familiarity with Make.com or Zapier is a strong advantage
  • At least 2 years' experience in executive or virtual assistance
  • Excellent communication skills—both written and verbal
  • Strong time management and ability to work independently
  • Ability to handle sensitive data with confidentiality and discretion
  • Comfortable collaborating during UK time zone hours
Technical Skills:
  • WordPress (Forms, Plugins, Page Editing)
  • Salesforce or equivalent CRM tool
  • Google Workspace (Gmail, Calendar, Sheets, Docs)
  • Basic bookkeeping or invoicing tools
  • Automation platforms (Make.com, Zapier – optional)

  • Administrative Operations Coordinator

    1 week ago

    Manila, National Capital Region, Philippines beBeeMultitasking Full time ₱800,000 - ₱1,200,000

    Job Title: Administrative Operations Coordinator">This role is ideal for individuals who are highly organized, proactive and able to work independently. The successful candidate will provide administrative support to the team, ensuring smooth office operations.">The Administrative Operations Coordinator supports the team by coordinating and managing...

  • Administrative Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeSupport Full time ₱300,000 - ₱450,000

    About the RoleThis is an entry-level opportunity to join our administrative team as a Central Support Analyst. As a key member of our support services, you will be responsible for delivering high-quality operational support to our organisation and clients.The successful candidate will execute client concierge and account maintenance requests with accuracy...

  • Administrative Refrigeration Operations Coordinator

    3 days ago

    Manila, National Capital Region, Philippines beBeeRefrigeration Full time ₱7,200 - ₱7,800

    Our company seeks a skilled Administrative Assistant to support refrigeration operations and maintenance. The ideal candidate will be responsible for monitoring system performance, managing administrative tasks, and ensuring proper documentation and compliance.The successful applicant will possess excellent communication and problem-solving skills, with...

  • Administrative Operations Coordinator

    3 days ago

    Manila, National Capital Region, Philippines beBeeSupport Full time ₱55,000

    Job Title: Executive Support SpecialistWe are seeking an organized and detail-oriented professional to join our team in a dynamic administrative role.This is a fantastic opportunity for someone who wants to contribute to shaping a proud legacy by enabling productivity and supporting operational excellence.Key Responsibilities:Manage business systems and...

  • Remote Administrative Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000

    Home-Based Administrative Support Specialist Job DescriptionAs a key member of our organization, the Home-Based Administrative Support Specialist will play a vital role in ensuring seamless day-to-day operations. The selected candidate will be responsible for managing and coordinating various administrative tasks, including but not limited to:Receiving,...

  • Administrative Coordinator

    1 week ago

    Manila, National Capital Region, Philippines Teamficient Full time $104,000 - $130,878 per year

    Position: Administrative CoordinatorLocation: RemoteEmployment Type: Full-TimeExperience Level: 5 yearsCompany: TeamFicient - Salary Range: TBDWork Schedule:Time Range: Between 7 AM – 7 PM CST (Graveyard shift)Working Hours: 9 hours per day (8 working hours + 1-hour break)Days Off: TBD (2 days per week)Why Join Us?Competitive salary with potential...

  • Administrative Coordinator for Real Estate Operations

    3 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job OverviewWe are seeking a dedicated and detail-oriented Administrative Coordinator to support our team in real estate operations.Main ResponsibilitiesRespond to incoming calls and provide general administrative support related to property management.Process invoices and other financial documents in our accounting software.Manage email correspondence with...

  • Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines Mosaic Full time

    OverviewJob Summary: The Operations Coordinator supports the daily administrative and logistical needs of the operations team. This includes collecting reports, monitoring branch compliance, scheduling operational activities, and ensuring timely communication between head office and store branches.ResponsibilitiesCoordinate the operations calendar including...

  • Manila Administrative Coordinator

    1 week ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Executive Support SpecialistThe role of Executive Support Specialist plays a vital part in ensuring seamless day-to-day operations and strategic planning for senior executives.This position requires exceptional organizational skills, discretion, and attention to detail. The ideal candidate will be proficient in managing multiple tasks, maintaining...

  • Administrative and Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeManagementSupport Full time ₱300,000 - ₱450,000

    Job TitleManagement Support SpecialistWe are seeking a highly skilled Management Support Specialist to join our team. This role will provide comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow.