Administrative Refrigeration Operations Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeRefrigeration Full time ₱7,200 - ₱7,800

Our company seeks a skilled Administrative Assistant to support refrigeration operations and maintenance. The ideal candidate will be responsible for monitoring system performance, managing administrative tasks, and ensuring proper documentation and compliance.

The successful applicant will possess excellent communication and problem-solving skills, with experience in an administrative or support role, preferably in a technical or facilities management environment.

This is a work-from-home opportunity that requires the ability to work night shifts (EST) and maintain accurate records of maintenance, repairs, and inspections.

Job Responsibilities
  • Monitoring and Reporting:
    • Monitor refrigeration systems for performance issues and notify relevant personnel for troubleshooting
    • Generate reports on system performance, maintenance schedules, and incidents
  • Administrative Support:
    • Maintain accurate records of maintenance, repairs, and inspections
    • Coordinate schedules for routine maintenance and emergency repairs with technicians and vendors
  • Communication and Coordination:
    • Serve as the point of contact between refrigeration technicians, facility managers, and external vendors
    • Communicate system alerts or malfunctions promptly to relevant teams
  • Documentation and Compliance:
    • Ensure all refrigeration logs, compliance records, and safety certifications are updated and filed appropriately
    • Assist with audits and regulatory compliance documentation
  • Inventory and Supplies Management:
    • Track and manage inventory related to refrigeration, such as spare parts and refrigerant supplies
    • Order necessary materials and maintain an organized supply system
  • General Administrative Tasks:
    • Answer calls, handle correspondence, and manage data entry for refrigeration-related operations
    • Support budgeting and cost-tracking for refrigeration maintenance and repairs

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