Highly Skilled Executive Assistant

1 day ago


Davao City, Davao, Philippines beBeeAdministrative Full time ₱15,000 - ₱25,000
Job Title:

Executive Administrative Support Specialist

Description:

We are seeking a highly organized and detail-oriented Executive Administrative Support Specialist to provide administrative support to our directors and help manage client projects.

Key Responsibilities:
  • Client Proposal Management: Assist in preparing proposals that align with brand guidelines.
  • Director Calendar Management: Manage calendars, schedule meetings, prioritize tasks, and allocate time effectively.
  • Travel Arrangements and Correspondence: Organize travel arrangements, draft emails, reports, contracts, and client communications.
Project Management:
  • Client Project Management: Set up and track client projects using Asana, ensuring timely completion.
  • Reporting and Invoicing: Generate client progress reports and create invoices.
Marketing and Outreach:
  • Campaign Management: Utilize HubSpot for CRM management and LinkedIn outreach.
  • Content Creation: Create visually appealing documents, presentations, and graphics using Canva.
Tech and Systems:
  • File Organization: Maintain and organize company files within Google Workspace.
  • New Tech Tool Implementation: Assist in implementing new marketing tech tools to improve efficiency.
Requirements:
  • Experience: Minimum 4+ years experience in an administrative or executive assistant role.
  • Skills: Project management (Asana preferred), CRM (Hubspot preferred), Google Workspace competence, Canva skills, marketing tech tools knowledge.
  • Priorities: Strong written and verbal communication skills, ability to work independently, attention to detail, organization, and project management skills.


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