Executive Office Coordinator
1 month ago
Australian Outsource Desk Inc. is seeking a highly organized and skilled Executive Office Coordinator to join our team.
About UsWe are a dynamic and growing business that provides high-quality services to our clients. Our team is passionate about delivering exceptional results, and we are looking for someone who shares our commitment to excellence.
Job DescriptionThe successful candidate will be responsible for providing administrative support to our business owner, ensuring the smooth operation of our office. This includes:
- Inbound Call Management: Answering calls, directing callers to the relevant personnel, and taking messages as needed.
- Client Communication: Managing communication with clients, including follow-ups on quotes, project status updates, and feedback collection to ensure high levels of satisfaction.
- Scheduling and Coordination: Assisting in coordinating schedules for glass cleaning and window repair projects, liaising with the team to ensure optimal deployment and time management.
- Administrative Support: Handling email management, organizing meetings, and preparing reports for the owner, ensuring all documents and communications are clear, accurate, and timely.
- Project Tracking: Maintaining project progress logs and helping track job completion, ensuring any issues are addressed promptly and communicated effectively.
To be successful in this role, you will need:
- Strong Communication Skills: A professional and friendly communication style, both written and verbal, with the ability to adapt your approach to suit different stakeholders.
- Organized and Detail-Oriented: The ability to create order out of chaos and have a keen eye for detail, ensuring nothing slips through the cracks.
- Proactive Problem Solver: The ability to take initiative, anticipate needs, and think on your feet to support the business owner.
- Tech-Savvy: Experience with CRM software, Microsoft Office, and scheduling tools, with familiarity with project management software a plus.
- Team Player: The ability to work closely with others and build strong relationships with both the internal team and our clients.
Australian Outsource Desk Inc. offers a competitive salary package, including:
- Salary: $65,000 - $80,000 per annum, depending on experience.
- Opportunities for Growth: As our business expands, there are opportunities for personal and professional growth within the company.
- Positive Work Environment: We foster a culture of collaboration, support, and professional development.
- Diverse and Inclusive: We welcome applicants from all backgrounds and believe in providing equal opportunities for everyone to succeed.
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