Bid Proposal Coordinator

24 hours ago


Antipolo City, Calabarzon, Philippines beBeeEstimator Full time $24,000 - $32,000

We are seeking a highly organized and proactive professional to support our estimating teams. This remote position plays a vital role in coordinating all aspects of the proposal process—ensuring that bids are complete, accurate, and submitted on time.

Key Responsibilities:

  • Bid Package Management
  • Coordinate and track bid proposals from initiation to submission
  • Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
  • Organize files for executive review and maintain consistent folder structures
  • Solicit and track supplier and subcontractor pricing
  • Maintain and update a contact database with key partners
  • Ensure all quotes are documented and properly saved for reference
  • Collaborate with estimators on bid deadlines and scheduling
  • Assist with software tracking and document management
  • Generate summary reports and maintain a calendar

Requirements and Qualifications:

  • Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)
  • Detail-oriented with strong organizational and follow-up skills
  • Excellent written and verbal communication skills
  • Prior experience supporting estimating or project management teams

Benefits:

  • This is a full-time job opportunity

Job Details:

  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Construction

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