
Bid Proposal Coordinator
24 hours ago
We are seeking a highly organized and proactive professional to support our estimating teams. This remote position plays a vital role in coordinating all aspects of the proposal process—ensuring that bids are complete, accurate, and submitted on time.
Key Responsibilities:
- Bid Package Management
- Coordinate and track bid proposals from initiation to submission
- Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
- Organize files for executive review and maintain consistent folder structures
- Solicit and track supplier and subcontractor pricing
- Maintain and update a contact database with key partners
- Ensure all quotes are documented and properly saved for reference
- Collaborate with estimators on bid deadlines and scheduling
- Assist with software tracking and document management
- Generate summary reports and maintain a calendar
Requirements and Qualifications:
- Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)
- Detail-oriented with strong organizational and follow-up skills
- Excellent written and verbal communication skills
- Prior experience supporting estimating or project management teams
Benefits:
- This is a full-time job opportunity
Job Details:
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative
- Industries: Construction
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