Bid Coordinator

Bid Coordinator (Project Development Specialist)

A challenging opportunity to leverage your project management skills in a dynamic team environment.

This role focuses on developing and executing proposals, managing multiple projects simultaneously, and ensuring timely delivery of high-quality work products.

The ideal candidate will have a strong track record of success in proposal development, bid management, and project coordination. They will be responsible for identifying new opportunities, evaluating and improving the bid tracking processes, maintaining a comprehensive database of RFPs and other opportunities, and developing relationships with potential partners.

• Key Responsibilities:
• Conduct ongoing research to identify new RFPs, RFIs, and other opportunities that align with our capabilities and strategic goals
• Continuously evaluate and improve the bid and opportunity tracking processes, tools, and methodologies
• Maintain a comprehensive database and calendar of RFPs and other opportunities, including key dates, requirements, and submission guidelines
• Develop and maintain relationships with potential partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities
• Participate in pre-bid meetings and other opportunities to build relationships with potential clients and partners and gain insights into their needs and requirements
• Maintain a library of proposal content, including boilerplate language, graphics, and other materials that can be used across multiple bids and opportunities
• Participate in the development of marketing materials and other content to support business development efforts
• Manage the end-to-end bid process, including gathering requirements, coordinating internal resources, developing proposals, and submitting bids on time
• Ensure that information is updated in the Projects and Proposals Pipeline
• Develop strong relationships with potential clients and partners to ensure successful bids
• Conduct research and analysis to identify and understand the client's needs, requirements, and expectations
• Collaborate with team members to develop technical solutions, pricing strategies, and project plans that meet the client's needs
• Write and edit proposal content to ensure it aligns with the client's requirements and is clear, concise, and compelling
• Ensure that proposals are compliant with RFP/RTA requirements and internal policies
• Manage the bid review process to ensure that proposals are of high quality, competitive, and meet the client's needs
• Ensure that all required documentation is prepared, organized, and submitted according to the RFP/RTA requirements
• Participate in presentations, negotiations, and meetings with clients to support the bid process
• Evaluate the effectiveness of the bid process and provide feedback for continuous improvement
• When needed, interact with funding agencies and/or partners on grants (and with clients/sponsors on contracts) to help ensure proposals and relevant supporting documents are in line with their requirements and guidelines
• Follow-up with funders and/or partners to communicate any delays, changes, and/or requests

To succeed in this role, you will need:

• Up to 3 years of experience in proposal development and bid management, preferably in the non-profit sector or with consulting industries
• Fluent English
• Bachelor's degree in business, marketing, climate, sustainability, or a related field
• Demonstrated success in writing and winning proposals, RFPs, and RFIs, preferably in the non-profit sector or consulting industries
• Strong project management skills, with the ability to manage multiple proposals and bids simultaneously and deliver high-quality work on tight deadlines
• Strong organizational skills and attention to detail for accurate and timely submission of grant proposals, managing multiple projects and maintaining detailed records
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex technical information to both technical and non-technical audiences
• Strong analytical and problem-solving skills, with the ability to understand and interpret complex RFP requirements and develop winning strategies and solutions
• Familiarity with proposal development best practices and the ability to continuously improve the proposal development and review processes
• Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint
• Experience developing and managing relationships with partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities
• Personal qualities of integrity, credibility, and commitment to our mission

• Opportunity to work with a global team on stimulating projects that have a positive impact globally
• Work with thought leaders and grow your career
• Opportunity to be creative and innovative
• Negotiable salary package
• Flexible working arrangements
• A family-friendly and inclusive environment
• Generous leave entitlement

Entry level