Administrative Services Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱8,000,000 - ₱11,000,000
Job Overview

This position involves providing top-tier support to senior executives, streamlining operations and driving success in executive recruitment. We are seeking a proactive professional to deliver high-level administrative services and contribute to the growth of our organization.

The ideal candidate will have experience as an Executive Assistant or in a senior administrative role and be familiar with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.

Key Responsibilities
  • Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
  • Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
  • Oversee document management, including sensitive client files and project tracking.
  • Perform in-depth research for executive decisions, candidate profiles, and market insights.
  • Coordinate with internal teams on ad-hoc projects and executive initiatives.
  • Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
  • Plan and execute executive events, board meetings, and leadership workshops.
Requirements
  • Proven experience as an Executive Assistant or in a senior administrative role.
  • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.
  • Exceptional organizational and multitasking skills in fast-paced environments.
  • Superior written and verbal communication abilities.
  • Discretion in handling confidential and sensitive information.
  • Keen attention to detail with a commitment to accuracy.
  • Ability to operate independently while collaborating effectively in teams.
  • Adaptable mindset for dynamic priorities.
Benefits
  • Competitive salary package.
  • Comprehensive health insurance (medical, dental, and vision).
  • Paid Time Off (PTO) including vacation, holidays, and personal days.
  • Paid Sick Leave.
  • Significant opportunities for professional growth, skill development, and career advancement.
  • Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
  • Chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.
Career Opportunities
  • Experience in a rapidly expanding global organization.
  • Opportunity to broaden responsibilities in executive support and recruitment strategy.
  • Hands-on learning in high-level talent acquisition and leadership development.
About Our Organization

We are a top-tier international executive search firm with worldwide reach. We shape top talent worldwide and offer exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives business growth.

Why Join Us

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

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