Administrative Professional

1 week ago

Barcelona, Philippines beBeeAdministrative Full time $1,600 - $3,200
Job Overview

Our team is seeking a highly organized and proactive administrative professional to support one or more executives at a skilled trades company. You'll be responsible for managing calendars, coordinating meetings, organizing emails, assisting with reporting, and handling various administrative tasks.

Key Responsibilities
  • Manage executive calendars, schedule meetings, and send reminders to ensure seamless communication.
  • Organize inboxes, respond to emails, and prioritize communications to provide exceptional service.
  • Prepare reports, presentations, or meeting notes as needed to facilitate informed decision-making.
  • Coordinate internal and external meetings, including Zoom/Google Meet or in-person logistics to accommodate diverse needs.
  • Handle travel arrangements and expense tracking when applicable to optimize productivity.
  • Assist with project coordination, team communications, and deadline tracking to maintain a high level of organization.
  • Maintain confidentiality and professionalism in all interactions to uphold the highest standards.
Requirements
  • Fluent English speaker with excellent verbal and written communication skills to effectively engage with stakeholders.
  • 2+ years of experience as an executive assistant, virtual assistant, or similar administrative role to demonstrate expertise.
  • Strong organizational and time management skills to prioritize tasks and meet deadlines.
  • Tech-savvy: comfortable with tools like Google Workspace, Microsoft Office, Zoom, Slack, and project management tools (e.g., Trello, Asana, ClickUp) to stay up-to-date with industry standards.
  • Self-motivated, detail-oriented, and able to prioritize tasks with minimal supervision to work independently.
  • Experience supporting leadership in a service-based or trades company is a plus to bring relevant knowledge and skills.
Why Work With Us?
  • Work remotely with growth-focused companies to enjoy a better work-life balance.
  • Long-term placement opportunities with potential for advancement to grow professionally.
  • Clear onboarding process and ongoing support from our team to ensure success.
  • Be part of a mission-driven team supporting essential service businesses to make a meaningful impact.

  • Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱600,000 - ₱1,000,000

    Job Title:Administrative ProfessionalJob Summary:We seek a highly organized and detail-oriented Administrative Professional to join our team. The ideal candidate will have excellent communication skills, be able to multitask, and have a flexible approach to work.Key Responsibilities:Managing calendars, making travel arrangements, and preparing expense...

  • Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱7,200 - ₱70,800

    As a highly skilled administrative professional, you will play a pivotal role in supporting the executive leadership team. Your responsibilities will include drafting and editing business documents, maintaining databases and confidential files, and serving as the first point of contact for the executive when needed.Key Responsibilities:Draft, proofread, and...

  • Healthcare Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeVirtual Full time ₱2,000 - ₱4,000

    Job DetailsWe are seeking a detail-oriented administrative professional to provide support in our healthcare environment. The ideal candidate will have previous experience as an administrative assistant or in a related role.ResponsibilitiesManage company email inboxes, ensuring timely responses and follow-ups.Handle intake calls from patients, families, and...

  • Administrative Support Professional

    1 week ago

    Barcelona, Philippines beBeeRemote Full time ₱12,000 - ₱24,000

    Job Title:A proactive and organized professional is required to provide exceptional support in a remote work environment.This role offers an excellent opportunity for individuals who are passionate about delivering high-quality administrative services and have a strong ability to multitask and prioritize tasks effectively.About the Role:The ideal candidate...

  • Senior Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time $3,000 - $4,200

    About the JobWe are seeking a highly organized and detail-oriented professional to join our operations team. As an essential part of our daily activities, you will be responsible for handling administrative tasks, recruitment processes, and candidate management.Key ResponsibilitiesRe-formatting, updating, and checking CVs/resumes of candidates who pass the...

  • Administrative Support Professional

    1 week ago

    Barcelona, Philippines beBeeAdministration Full time ₱53,000 - ₱80,500

    Job DescriptionWe are seeking a highly skilled and organized Administrative Support Professional to join our team. The ideal candidate will have experience as an Executive Assistant to C-levels, with excellent communication skills and a proactive attitude.

  • Administrative Support Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱720,000 - ₱780,000

    Job OverviewWe are seeking an experienced and organized Administrative Support Professional to manage administrative tasks, communication, and projects in a fast-paced environment.Key ResponsibilitiesClient Portfolio Management: Upload and download documents from client portals, manage email notifications, and organize client files.New Client Onboarding:...

  • Senior Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeBilingual Full time ₱10,080 - ₱14,400

    Executive Assistant OpportunityThe ideal candidate will provide high-level administrative and organizational support to a senior executive, freeing up their time from routine tasks, streamlining document management, and ensuring effective communication with internal staff and external clients.Key Responsibilities:Administrative Support & Calendar...

  • Administrative Support Professional

    1 week ago

    Barcelona, Philippines beBeeEntry Full time ₱25,000 - ₱40,000

    Data Entry Specialist RoleThis is a remotely workable role that involves supporting an organization through data entry and on-the-job training. As a successful candidate, you will gain valuable experience in various tasks and enhance your administrative skills.Key Responsibilities:Maintain accurate records using Zoho software.Enter data from digital sources...

  • Professional Administrative Assistant

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Program Coordinator Role OverviewThe Program Coordinator plays a vital role in ensuring the efficient execution of our programs. This position involves handling various administrative, data entry, and project-based tasks as assigned by the Program Manager.Key Responsibilities:Assist in the onboarding process for candidates, monitor missing timesheets,...