Highly Skilled Administrative Professional

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,000,000
Job Overview

We are seeking a highly skilled and experienced administrative professional to provide top-tier support to our client's team.

This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, rapidly evolving environment.

  • Key responsibilities include:
    • Managing complex calendars and coordinating travel arrangements
    • Booking appointments and preparing meeting agendas
    • Coordinating events and team processes, including managing expenses and drafting correspondence
    • Providing regular updates on ongoing projects and initiatives
  • Develop a strong understanding of our client's operations and reflect its professionalism and charisma in written communications, especially with external stakeholders
  • Plan and coordinate meetings, including preparing logistics and ensuring timely follow-up
  • Handle confidential information with the utmost professionalism and discretion
  • Manage special projects and initiatives as assigned by executives
  • Liaise with internal teams to ensure seamless communication and coordination

The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day administrative needs.

A bachelor's degree in business administration or a related field is preferred, along with 5+ years of experience as an executive assistant.

Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software is required. Excellent written and verbal communication skills are essential.

Able to anticipate needs, exercise sound judgment, and take initiative. High level of professionalism, integrity, and discretion in handling sensitive information.

Strong problem-solving skills and adaptability in a dynamic environment. Proven ability to manage multiple priorities and deadlines with accuracy and efficiency.

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