Office Administrative Assistant
3 days ago
Position Overview
The Office Administrator is responsible for the management of services and processes that support the core business of Citco. They ensure that the organization has the most suitable working environment for its employees and their activities. Duties vary day to day; however, the Office Administrator generally focuses on using best business practices to improve efficiency by reducing operating costs while increasing productivity.
Main Job Functions/Tasks
This is a wide field with a diverse range of responsibilities. The Receptionist/Office Administrator provides an administrative role and project management support to executives throughout the organization. They will provide front desk support functions and serve as the main point of contact for any office services and supplies needs. Likely areas of responsibility include:
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Support implementing health and safety policies in the office
- May supervise administrative staff and office manpower and divide responsibilities to ensure performance
- Updating and maintaining supplier information
- Auditing and reconciliation of invoices
- Coordination with finance, procurement, and operations on purchasing, invoices, and delivery
- Supplies requisition and monitoring
- Other general administration as required
- Administrative support - preparation of reports, presentations, meeting agendas, minutes taking, etc.
- Review and processing of expense claims
- Arrange travel itinerary and hotel booking
- Manage and coordinate functions of services team members
- Responding appropriately to emergencies or urgent issues as they arise
- Any other ad hoc tasks that arise.
Job Requirements
- Degree holder
- Preferably at least 3-5 years experience in a Financial/Administrative role or equivalent
- Excellent in Microsoft Office (Word, Excel, PowerPoint, etc.)
- Self-starter with excellent interpersonal skills
- High level of integrity, drive, and result-oriented
- Proficiency with office applications and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
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