Director's Administrative Support Specialist

1 day ago

Manila, National Capital Region, Philippines Wing Assistant Full time
Job Overview
The Wing Assistant is seeking a highly organized and detail-oriented Director's Administrative Support Specialist to provide exceptional administrative support to our executive team. As a key member of our operations team, you will be responsible for maintaining and organizing the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.

Main Responsibilities
  • Maintain and organize the director's calendar, schedule meetings, and appointments, and coordinate with various stakeholders.
  • Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.
  • Arrange and plan travel itineraries, book transportation, and accommodations, and provide comprehensive support for business trips.
  • Handle administrative tasks, including document management, report preparation, filing, and expense reporting.
  • Assist in the preparation of meetings, including creating agendas, gathering necessary materials, and taking minutes when required.
  • Maintain records, documents, and deadlines, conduct research, and compile data to support decision-making.
  • Screen and manage access to the executive, ensuring that their time is utilized effectively and efficiently.
  • Support the executive in managing special projects, which may involve tracking progress, coordinating teams, and meeting project deadlines.
  • Maintain the utmost discretion and confidentiality in handling sensitive information and conversations.
  • Address unexpected issues and challenges that arise in the executive's day-to-day activities.

Requirements
  1. Previous experience as an executive assistant or in a similar administrative role is preferred.
  2. Proven experience as a Billing and Collection Specialist or in a similar role.
  3. Proficiency in using billing and collection software and financial systems.
  4. Strong organizational skills and the ability to manage multiple tasks simultaneously.
  5. Excellent communication and interpersonal skills.
  6. High level of professionalism and confidentiality.
  7. Proficiency in using office software and other relevant technology.
  8. Strong problem-solving skills and adaptability.
  9. Strong attention to detail and accuracy.

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