Senior Assistant to the Executive

4 days ago


Manila, National Capital Region, Philippines Wing Assistant Full time
About the Role
We are seeking a highly experienced Senior Assistant to the Executive to join our operations team. The successful candidate will have previous experience in a similar role and excellent leadership skills. As a key member of our team, you will be responsible for providing administrative support to our executive team, including maintaining and organizing the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.

Key Responsibilities
  • Maintain and organize the director's calendar, schedule meetings, and appointments, and coordinate with various stakeholders.
  • Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.
  • Plan and arrange travel itineraries, book transportation, and accommodations, and provide comprehensive support for business trips.
  • Handle complex administrative tasks, including document management, report preparation, filing, and expense reporting.
  • Support the executive in managing special projects, which may involve tracking progress, coordinating teams, and meeting project deadlines.
  • Maintain records, documents, and deadlines, conduct research, and compile data to support decision-making.
  • Screen and manage access to the executive, ensuring that their time is utilized effectively and efficiently.

Requirements
  1. Previous experience as an executive assistant or in a similar administrative role is preferred.
  2. Proven experience as a Billing and Collection Specialist or in a similar role.
  3. Proficiency in using billing and collection software and financial systems.
  4. Strong leadership skills and the ability to manage multiple tasks simultaneously.
  5. Excellent communication and interpersonal skills.
  6. High level of professionalism and confidentiality.
  7. Proficiency in using office software and other relevant technology.
  8. Strong problem-solving skills and adaptability.
  9. Strong attention to detail and accuracy.


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