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Administrative Officer

1 month ago

Manila, National Capital Region, Philippines TOPLC Biomedical, Inc. Full time

Key Responsibilities:

  • General Office Management:Handle day-to-day administrative tasks, including answering phone calls, managing emails, and responding to internal and external inquiries promptly.
  • Scheduling and Coordination: Organize schedules, meetings, and appointments for staff and management, ensuring efficient time management.
  • Inventory and Equipment Management: Maintain office supplies and equipment, ensuring stock levels are regularly updated.
  • Documentation and Reporting:Assist in preparing reports, presentations, and other official documents with accuracy and timeliness.
  • Mail and Correspondence Handling:Process incoming and outgoing mail, packages, and correspondence effectively.
  • HR Support: Assist with employee onboarding, maintain accurate employee records, and support HR-related administrative tasks.
  • Travel Arrangements:Coordinate travel and accommodation bookings for staff, ensuring cost efficiency and convenience.
  • Filing and Records Maintenance:Maintain an organized and accessible filing system for both physical and digital documents.
  • Cross-Departmental Support:Provide administrative assistance to various departments for ad-hoc tasks and projects as needed.

Qualifications and Skills:

  • Proven experience as an Administrative Officer, Office Administrator, or similar role.
  • Strong organizational and time-management abilities to handle multiple tasks efficiently.
  • Excellent verbal and written communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
  • Ability to multitask and handle a variety of tasks with attention to detail.
  • Proactive and self-driven, capable of working independently or as part of a team.
  • A degree in administration or a related field is an advantage.

What We Offer:

  • Annual Bonus
  • Attendance Bonus
  • Incentive Leaves and Long Holidays
  • Health Maintenance Organization (HMO-Employee with dependents included)
  • Work schedule: Monday to Friday
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