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AU - Administrative Officer | WFH DAYSHIFT

4 weeks ago

Manila, National Capital Region, Philippines Satellite Office Full time

ADMINISTRATIVE OFFICER

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of the BEST among BPO companies worldwide.

WHAT IS AN ADMINISTRATIVE OFFICER?

Our awesome client, an automotive dealer company based in Australia, is looking for an Administrative Officer to be part of their team.

The client is seeking a highly organized and detail-oriented Administrative Officer to support their initiatives. The ideal candidate will assist in administrative tasks, document management, and communication to ensure projects run efficiently and meet deadlines.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

Administrative Support:

  • Coordinate daily office operations and provide administrative support.
  • Schedule and manage meetings, appointments, and travel arrangements.
  • Keep up to date with all daily emails.

Document Management:

  • Prepare, organize, and maintain files, contracts, permits, and correspondence.
  • Document control.

Communication:

  • Act as the point of contact for vendors, contractors, and clients.
  • Relay updates and information between team members and external stakeholders.

Compliance and Reporting:

  • Ensure all required permits, licenses, and insurance certificates are up to date.
  • Generate reports on project status.

Procurement and Inventory:

  • Coordinate procurement of materials and supplies.
  • Track and maintain inventory of office and project-related equipment.

Accounts:

  • Backup support for accounts and purchase orders when required (not the main role).

WHAT ARE WE LOOKING FOR?

  • At least 3 years of administrative experience.
  • Previous experience in the construction industry is preferred.
  • Fluent in written and spoken English with the ability to clearly articulate and communicate with clients and partners.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time-management skills.
  • Experience supporting Australian businesses is beneficial.
  • Attention to detail and problem-solving abilities.
  • Team-oriented with a proactive and positive attitude.
  • Commitment to maintaining confidentiality and professionalism.
  • Above-average typing skills with high accuracy.
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