Assistant to the BOD – Administration

FPT Smart Cloud (FCI) – a member of FPT Corporation, pioneers AI & Cloud solutions in Vietnam. FCI was founded with the mission to generate an immense leap in productivity and agility in business operations. FPT Smart Cloud aims at leading the industry by focusing on building a firm technological foundation, developing diversified ecosystem products, and reaching global connectivity.

• Customized to specific needs: Providing cloud-based products and solutions customized to each industry.
• All-in-one Platform: Consolidating FPT Smart Cloud technology and diverse business solutions all in one platform. AI & Cloud services are a Unify eco-system.
• Local market leadership: Outstanding Cloud and AI technology infrastructure and platform to help local businesses grow their products and services online.
• Deliver the future: Help customers achieve business outcomes faster by integrating world-class processes and technology.

Direct Report: Board of Directors (BOD). Close Coordination With: Specialized departments within FCI and functional departments of FPT Corporation.

Support the Board of Directors (BOD) in administrative tasks, schedule management, meeting organization, and external affairs to ensure effective and professional executive operations.

1. Schedule Management & Information Coordination
   • Arrange and update the daily/weekly/monthly schedule of the BOD.
   • Proactively communicate and respond to departments, partners, and guests regarding the BOD's schedule.
   • Coordinate meetings, ensuring no conflicts and alignment with the BOD's priorities.
2. Meeting & Event Support
   • Handle logistics for meetings: send invitations, book meeting rooms, coordinate attendees, and arrange suitable schedules.
   • Support preparation of meeting space and materials as required.
   • Manage logistics for partner meetings: scheduling, restaurant reservations, and travel arrangements as needed.
3. Business Trip & External Affairs Support
   • Coordinate business trip schedules for the BOD: log travel requests in compliance with company policy, liaise with the admin team for visa preparation, book flights and hotels in line with domestic and international itineraries.
   • Track and update domestic and international business trip schedules of the BOD.
4. Expense & Partner Gift Management
   • Process payment requests for expenses related to business trips and hospitality in accordance with internal procedures.
   • Prepare partner gift lists as required by the BOD and represent the company in gift-giving when necessary.

• Bachelor's degree, preferably in Administration, Business Management, Foreign Languages, or related fields.
• At least 2–3 years of experience as an assistant, executive secretary, or equivalent role.
• Strong skills in scheduling, organization, and time management.
• Excellent communication skills and ability to handle situations flexibly.
• Proficiency in English and office tools (Outlook, Excel, Word, etc.).
• Professional demeanor, high sense of confidentiality, and strong responsibility.
• Opportunity to work in a rapidly growing field, with significant investment from FPT in AI and cloud technologies.
• Opportunity to lead high-profile cloud projects with cutting-edge technologies.
• Dynamic, collaborative, and innovative work environment.
• Competitive salary & package
• Activities and culture with FCI and FPT Corporation
• Professional development through courses and certifications.
• Working Location: Hanoi (7th Floor, FPT Tower, No. 10 Pham Van Bach Street, Dich Vong ward, Cau Giay district, Hanoi).

• Working hours: 8:30 AM – 12:00 PM; 1:00 PM – 5:30 PM

Pham Thi Ha My (Ms.) – Talent Acquisition Leader
Email: Mypth3@fpt.com
Phone: 0962456194
FPT Smart Cloud (FCI) Co., LTD
Address: 7th Floor, FPT Tower, No. 10 Pham Van Bach, Cau Giay Dist, Hanoi
Websites: FPT Cloud | FPT AI