Assistant Customs Declarant and Administrative Assistant

6 days ago

Manila, National Capital Region, Philippines Private Advertiser Full time ₱300,000 - ₱450,000 per year

ASSISTANT CUSTOMS DECLARANT AND ADMINISTRATIVE ASSISTANT

Position Summary

The Assistant Declarant and Administrative Assistant supports the Customs Declarant in preparing, processing, and monitoring import/export documentation in compliance with the Customs Modernization and Tariff Act (CMTA) and related regulations. The role ensures timely submission of declarations, accurate encoding of shipment details, and coordination with stakeholders to facilitate smooth customs clearance.

Job Title: Declarant and Administrative Assistant

Reports To: Customs Declarant / Licensed Customs Broker

Location: Manila

Employment Type: Full-time

Key Responsibilities

1. Documentation and Encoding

  • Assist in preparing and encoding import and export entries into the Bureau of Customs (BOC) Electronic-to-Mobile (E2M) System and other related platforms.
  • Compile, review, and organize supporting documents (commercial invoices, packing lists, bill of lading/airway bill, permits, etc.) for customs processing.

2. Coordination and Communication

  • Liaise with importers/exporters, shipping lines, freight forwarders, and warehouse operators to gather necessary shipment details.
  • Coordinate with shipping lines for the processing and collection of refunds.
  • Coordinate with government agencies (e.g., BOC, DA, FDA, DENR) for permits, clearances, or inspection arrangements.

3. Compliance and Record-Keeping

  • Ensure that all declarations comply with applicable laws, tariff codes, valuation rules, and customs policies.
  • Maintain accurate records of filed entries, assessments, and release documents for audit and reporting purposes.
  • Assist in the preparation of monthly and quarterly customs reports.

4. Support to Declarant and Operations

  • Provide clerical and administrative support to the Licensed Customs Broker and/or Declarant.
  • Monitor requested services and deadlines for lodgment and payment to prevent penalties or storage charges.
  • Assist in post-entry activities, including amendments, refunds, and document retrieval.

Qualifications

  • Bachelor's degree in Customs Administration, Logistics, Business Administration, or related field.
  • Preferably with exposure to customs brokerage operations or related logistics functions.
  • Minimum of 6-12 months experience in customs brokerage operations or related logistics functions.
  • Familiarity with the BOC E2M System and CMTA provisions is an advantage.
  • Strong attention to detail, accuracy in data entry, and organizational skills.
  • Proficient in MS Office (Word, Excel) and comfortable with electronic documentation systems.
  • Good communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.

Work Environment and Conditions

  • Primarily office-based, with possible visits to BOC, ports, container yards, or government agencies when needed.
  • May require extended hours during peak shipment periods.

Performance Indicators

  • Accuracy and timeliness of encoded declarations.
  • Compliance with customs requirements and avoidance of penalties.
  • Efficiency in document handling and coordination with stakeholders.

  • Customs Declarant

    6 days ago

    Manila, National Capital Region, Philippines Private Advertiser Full time $70,000 - $120,000 per year

    Job Title: Customs DeclarantReports To: Customs Declarant / Licensed Customs BrokerLocation: ManilaEmployment Type: Full-timeKey Responsibilities1. Declaration Preparation and FilingPerform accurate documentation, customs clearance, processing and timely release of Import and Export shipments from customs custodyPrepare and lodge import and export entries...

  • React Native Developer

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewWing Assistant is seeking an experienced React Native Developer to assist in the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and others in the necessary tech stack.Base pay rangeUSD $830 - 1,670 per monthResponsibilitiesDevelop technical aspects of the MVP using React...

  • React Native Developer

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewReact Native Developer role at Wing Assistant is seeking an experienced candidate to support the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and other elements of the tech stack.Base pay rangeUSD $1100 - $1900 per monthResponsibilitiesCreating technical aspects of the...

  • Logistics Support Assistant

    7 days ago

    Manila, National Capital Region, Philippines beBeeLogistics Full time ₱3,000,000 - ₱5,000,000

    Job Opportunity: Logistics Support AssistantWe are seeking a detail-oriented and analytical professional to join our logistics team as a Customer Service Assistant.The ideal candidate will have excellent communication skills, both written and verbal, with the ability to work effectively in a fast-paced environment.Key Responsibilities:Prepare accurate import...

  • Legal Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Private Advertiser Full time ₱60,000 - ₱80,000 per year

    Tasks & Responsibilities:Assist in the preparation, organization, and filing of legal documents, particularly those related to land acquisition, contracts, and correspondence.Coordinate with courts, government agencies, and other offices for the submission and retrieval of legal documents.Maintain and update case files, including land titles, tax...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱70,000 - ₱120,000 per year

    This is a remote position. Schedule: Monday to Friday, 10:30 AM – 7:30 PM (UK Time, 1-hour lunch) Client Timezone: UK (Wales) Total Weekly Hours: 40 hours Join a growing student lettings business as an Administrative Assistant. This role is perfect for someone who is highly organized, detail-oriented, and comfortable working remotely while directly...

  • Administrative Assistant for Construction

    7 days ago

    Manila, National Capital Region, Philippines beBeeConstruction Full time $7,200 - $7,800

    Administrative Assistant for ConstructionWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Assistant. This position is ideal for those with experience in administrative support, customer service, or construction administration.The successful candidate will be responsible for managing administrative workflows,...

  • Administration Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Qatar Airways Full time $104,000 - $130,878 per year

    Job titleAdministration Assistant (QAS) - ManilaRef #213824LocationPhilippines - ManilaJob familyCargo & Airport OperationsClosing date: 19-Sep-2025We are pleased to announce an exciting role of Administrative Assistance based in Manila supporting our Qatar Aviation Services Operations.Job PurposeProviding administration support for the smooth functioning on...

  • administrative assistant

    2 weeks ago

    Manila, National Capital Region, Philippines J. Plazo Staffing Services Full time ₱45 - ₱55 per year

    Job Summary:We are looking for a reliable and detail-oriented Administrative Assistant to provide support to our team and help ensure smooth day-to-day operations. You'll handle a variety of administrative tasks such as managing documents, scheduling appointments, coordinating communications, and supporting internal processes.

  • Bookkeeper and Administrative Assistant

    6 days ago

    Manila, National Capital Region, Philippines Private Advertiser Full time ₱70,000 - ₱120,000 per year

    About the role BM Sanchez & Co. Customs Broker is seeking an experienced Bookkeeper and Administrative Assistant to join our dynamic team in our Manila City office. This full-time role will be responsible for managing the company's financial records and providing administrative support to ensure the smooth running of our operations.What you'll be...