Administrative Assistant

2 days ago


Manila, National Capital Region, Philippines Staff4Me Full time

The Administrative assistant provides essential administrative, coordination, and documentation support to staff and team members. This role is key in ensuring accurate project setup, clear communication, and proper documentation management aligned with internal and client-facing standards. The Administrative assistant reports directly to senior staff.

Role and Responsibilities:


• Scheduling and coordinating meetings and inspections


• Answering and handling approximately 5 phone calls per day


• Performing computer-based filing across various data platforms (Box, SharePoint, Citrix, Dropbox)


• Coordinating with consulting teams to schedule inspections, collect necessary documentation, and provide documents to clients

Project Setup & Tracking:


• Manage project setup in the Company Operating System (COS) and track progress in shared spreadsheets


• Input and update inspection schedules and job status updates (e.g., on-hold, cancelled, ready for review) in COS


• Maintain accurate project tracking and quality assurance spreadsheets


• Support data entry and job setup in COS and Excel

Report & Documentation Management:


• Create and update project reports, portfolios, and templates


• Ensure all project documentation is properly filed and archived in designated platforms (Box, SharePoint, Citrix, Dropbox)


• Download, organize, and archive project-related documents

Communication & Data Integrity:


• Maintain consistency and accuracy of data across all systems


• Facilitate clear and professional communication within the team and with clients

Client Deliverables & Follow-Up:


• Prepare and submit final reports and invoices to clients, including all required documentation


• Follow up with vendors and consultants on project updates and deliverables


• Support proposal development and submission

Executive Assistant Support:


• Provide personal and business assistance to the owner, managing both administrative and operational tasks

  • Minimum 1 year of relevant experience


• Experience in real estate, consulting, or appraising is a plus


• Highly organized and capable of managing multiple priorities simultaneously


• Ability to multitask and adapt quickly


• Strong willingness to learn.


• Fast learner with strong attention to detail


• Effective communicator


• Proactive in asking questions and providing feedback

#J-18808-Ljbffr

  • Manila, National Capital Region, Philippines Mothership Recording Studios Full time $3,000 - $6,000 per year

    Company DescriptionThe Mothership Recording Studios, located in Tomas Morato, Quezon City, specializes in various audio recording productions. We feature professional VO artists, writers/translators, subtitling editors, engineers, and directors. Our services cater to dubbing, animation, gaming, AVPs, corporate videos, PSAs, telephony, interactive media,...


  • Manila, National Capital Region, Philippines Peoplegig Full time $30,000 - $50,000 per year

    About the job Administrative Assistant This role's main responsibility is to assist and work closely to support the Administration and Auditing teams. This will be an administration all-rounder, providing professional administration support. Duties shall include, however not limited to:Preparation of various client documentation Scheduling of various...


  • Manila, National Capital Region, Philippines Consultative Examination Services, Inc. Full time $28,638 per year

    Requires: Personal computer and high speed internetSalary: Salary is the equivalent of US$500 per month (converted to Philippine Pesos)Work Days: Monday to Friday, rotating SaturdaysHours: Work during business hours of 8 AM and 5 PM California, USA time, which is equivalent to 11PM to 8 AM Philippines Time. The working hours cannot be modified.Paid Holidays...


  • Manila, National Capital Region, Philippines Private Advertiser Full time $40,000 - $60,000 per year

    We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant / Personal Assistant to support daily operations and streamline workflows. This role ensures smooth processes, allowing management to focus on key priorities.Key ResponsibilitiesManage Xero: bank reconciliations, expense/income categorization, and preparing...


  • Manila, National Capital Region, Philippines Top1Movers Worldwide Inc. Full time $30,000 - $60,000 per year

    Job DescriptionThe Front Desk & Administrative Assistant serves as the first point of contact for visitors, clients, and stakeholders, ensuring a professional and welcoming experience. This role is responsible for managing reception operations, handling communications, and providing administrative support across various departments to ensure smooth...


  • Manila, National Capital Region, Philippines Stratum Accountants Full time ₱300,000 - ₱600,000 per year

    We are an accounting firm based in Sydney, Australia and are seeking a highly organized and detail-oriented Administration Assistant to join our team working from home.This full-time role will be responsible for providing comprehensive administrative support ensuring the smooth running of our day-to-day operations.Key ResponsibilitiesMaintaining and updating...


  • Manila, National Capital Region, Philippines J. Plazo Staffing Services Full time ₱45 - ₱55 per year

    Job Summary:We are looking for a reliable and detail-oriented Administrative Assistant to provide support to our team and help ensure smooth day-to-day operations. You'll handle a variety of administrative tasks such as managing documents, scheduling appointments, coordinating communications, and supporting internal processes.


  • Manila, National Capital Region, Philippines Tl Sales And Management Services Full time ₱150,000 - ₱300,000 per year

    Job Title: Administrative Assistant Employment Type: Full-timeLocation: Brgy. Kaunlaran, Quezon CityReports To: Assigned Department HeadJob Purpose We are hiring a highly capable Administrative Assistant who will be assigned to a specific department based on organizational priorities. This is a key support role requiring strong organizational ability,...


  • Manila, National Capital Region, Philippines Ateneo De Manila University Full time ₱200,000 - ₱300,000 per year

    Summary of Work Activities and Responsibilities: The department's administrative assistant reports directly to the department head and works closely with other department's administrators and coordinates with the department's Teaching or Graduate Assistants for instructions related to work; delivery and expectations in daily operations and management. The...


  • Manila, National Capital Region, Philippines TZttell Outsourcing Solutions Full time $35,000 - $50,000 per year

    Position: Administrative AssistantSalary: 35,000.00 – 50,000.00Time: US CDTSet-up: Work From HomeWe are seeking a proactive and upbeat Administrative Assistant to support our client. Someone who is organized, communicative, and professional—ready to handle office tasks, assist with communications, able to use Photoshop and create mockups, and knows how...