Executive Assistant

2 days ago

General Santos, Soccsksargen, Philippines WorkStaff360 Full time
Overview

Executive Assistant (supporting multiple executives experience as an EA is required) — supporting multiple executives at WorkStaff360.

Responsibilities
  • Schedule and confirm internal/external meetings, interviews, and recurring syncs
  • Prepare agendas and take notes as needed
  • Monitor and organize Gmail inboxes for 4–6 executives
  • Flag high-priority emails and draft responses when needed
  • Track follow-ups and maintain inbox clarity
  • Coordinate domestic and international travel (flights, hotels, ground transport)
  • Prepare detailed itineraries for executives
  • Arrange lunch meetings, team events, and other logistical needs
  • Assist in light project management and task tracking
  • Manage document filing systems via Google Drive or Notion
  • Coordinate with internal teams via Slack and email
  • Follow up with vendors, clients, or team members as needed
Qualifications
  • Minimum 2 years of executive-level support experience
  • Experience supporting multiple executives or founders simultaneously
  • Strong organizational skills and high attention to detail
  • Proficient in Gmail, Google Calendar, Google Docs, and Slack
  • Comfortable working independently and maintaining confidentiality
  • Excellent written and verbal English communication skills
  • Familiarity with Notion, Zoom, or basic project management tools
  • Experience in a tech startup or SaaS environment is a plus
Hours/Week
  • 40 hours per week
Schedule
  • Monday to Friday
  • 9AM - 6PM Pacific Standard Time Zone
Offer
  • $5 USD/hour - $6 USD/hour
Seniority level
  • Not Applicable
Employment type
  • Full-time
Job function
  • Administrative, Strategy/Planning, and Project Management
Industries
  • Outsourcing and Offshoring Consulting, Manufacturing, and Technology, Information and Media

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