Administrative Assistant, Construction

2 weeks ago

General Santos, Philippines BH Properties Full time

Overview

BH Properties is a privately held commercial real estate investment firm focused on value-add acquisitions in office, industrial, retail, and multi-family properties throughout the Western United States, along with investments in distressed debt and ground leases. The Company is vertically integrated, with offices in Los Angeles, San Francisco, Seattle, Riverside, Phoenix, Dallas, and Houston, and is able to acquire and close transactions without the need for lengthy due diligence periods. Our 30-year track-record and balance sheet allow us to move quickly and creatively, structuring acquisitions to satisfy sellers’ needs in a highly competitive market. Today, the Company owns and operates approximately 10M square feet across 18 states.

Position

The Administrative Assistant, Construction will report directly to the Director of Construction, who is based in Phoenix, Arizona.

Location and work hours

The ideal candidate will provide virtual support to the Director of Construction from any location throughout the Philippines. The successful candidate will provide support from 8:00 am to 5:00 pm, Mountain Standard Time to align with the construction teams’ working hours.

Responsibilities
  • Provide daily administrative support to the Director of Construction
  • Manage calendars, schedule meetings, and coordinate appointments with contractors, vendors, and internal teams
  • Prepare and organize construction-related documents including contracts, permits, change orders, and reports
  • Track project timelines, deliverables, and budgets using project management tools
  • Assist in vendor communication and follow-ups to ensure timely execution of tasks
  • Maintain organized digital filing systems for construction projects
  • Support invoice processing and expense tracking
  • Prepare expense reports in an accurate and timely manner
  • Prepare presentations, spreadsheets, and reports as needed
  • Perform other administrative tasks as assigned
Qualifications
  • A minimum of three years of full-time work experience is required. Experience working for a leading construction company is a plus
  • Graduated with honors from a reputable college is a plus
  • Solid organizational skills, including the ability to prioritize and multi-task
  • Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook
  • Ability to communicate effectively and professionally with all levels of the organization and externally with vendors and other outside parties
  • Ability to work independently and with minimum supervision
  • Ability to work in a fast-paced environment
  • Must possess strong work ethic
  • Must be a team player
  • Yardi experience preferred
Compensation

We offer a generous consulting fee & benefits package, along with the opportunity for development and stability within a well-capitalized, entrepreneurial, and growing real estate investment group.

#J-18808-Ljbffr

  • Administrative Assistant

    4 days ago

    General Santos, Soccsksargen, Philippines KCC Property Holdings Inc. Full time ₱150,000 - ₱250,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant to support our team with day-to-day administrative and operational tasks. This role will focus primarily on managing documentation, overseeing petty cash processes, and assisting project leads during workshops and team activities. The ideal candidate is organized, responsible, and...

  • Port/Pier Construction Engineer

    2 weeks ago

    General Santos, Philippines Planate Management Group Full time

    Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design,...

  • Administrative Assistant

    4 days ago

    General Santos, Soccsksargen, Philippines Rusann Marketing Corporation Full time ₱11,000 - ₱150,000 per year

    Communication & Coordination:· Answer, direct, and screen phone calls and visitors· Compose and distribute emails, memos, letters, and other documents· Act as liaison for internal and external clients· Maintain and update contact listsOffice & Information Management:· Organize and maintain physical and computerized filing systems.· Handle incoming and...

  • Mandarin Speaking Executive Assistant

    2 weeks ago

    General Santos, Philippines Buscojobs Full time

    Job Description 1 Permanent This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company’s experienced operators, industry-leading platforms, and extensive marketing capabilities produce...

  • Administrative Specialist/Assistant

    2 weeks ago

    General Santos, Philippines A.L.M DOCUMENT PROCESSING SERVICES Full time

    Responsibilities Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining records. Coordinate office operations by handling correspondence, organizing meetings, and supporting team projects. Monitor office supplies and budgets, ensuring smooth workflow and adherence to company policies. Qualifications...

  • Finance Administrative Assistant

    4 days ago

    General Santos P, Philippines KCC Property Holdings Inc. Full time ₱80,000 - ₱120,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant to support the successful execution of our Finance Data Project. This role will provide critical administrative and coordination support to the Finance Data Analyst and the wider project team. Responsibilities include data sourcing coordination, stakeholder communication, meeting...

  • Administrative Assistant

    3 weeks ago

    General Santos, Soccsksargen, Philippines Somewhere Full time

    OverviewAdministrative Assistant - Amazon Specialist (Remote PH) - 40433675025. Join to apply for the Administrative Assistant - Amazon Specialist (Remote PH) - 40433675025 role at Somewhere.Location and TypeLocation: Remote | Type: Full-TimeAbout Our ClientOur client is a growing toy company actively expanding its reach on Amazon. They are looking for...

  • Executive Assistant

    2 weeks ago

    General Santos, Philippines Remote Raven Full time

    Get AI-powered advice on this job and more exclusive features. As a company, we believe that the environment is a crucial factor in educational success. We are passionate about transforming learning environments to improve educational outcomes. Our mission is to create spaces where students and teachers can thrive, fostering an atmosphere that inspires...

  • Salesforce Administrator

    2 weeks ago

    General Santos, Philippines Netskope Full time

    1 day ago Be among the first 25 applicants Direct message the job poster from Netskope Empowering Tech Talent: Your Expert Partner in Building High-Performing Teams About NetskopeToday, there's more data and users outside the enterprise than inside, causing the network perimeter as we know it to dissolve. We realized a new perimeter was needed, one that is...

  • Finance & HR Assistant

    2 days ago

    General Santos, Soccsksargen, Philippines Anytime Fitness Full time ₱250,000 - ₱350,000 per year

    Job Summary: The Finance and HR Assistant provides administrative and operational support to the Finance and Human Resources departments. This role plays a key part in ensuring smooth onboarding and offboarding processes, maintaining accurate employee records, assisting in vendor coordination, expense monitoring, and supporting HR systems integration. The...