Executive Assistant

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As a company, we believe that the environment is a crucial factor in educational success. We are passionate about transforming learning environments to improve educational outcomes. Our mission is to create spaces where students and teachers can thrive, fostering an atmosphere that inspires curiosity, creativity, and collaboration. With a focus on innovation, we challenge the status quo and deliver solutions that not only meet but exceed the expectations of schools and educational institutions across the country.

Who You Are:

You are a connector, communicator, and operations-minded powerhouse who thrives in a fast-paced, mission-driven environment. Equal parts relationship builder and systems guru, you bring order to chaos, track moving parts, and ensure that nothing slips through the cracks. You're energized by helping others succeed — and you love being the behind-the-scenes force that keeps people, projects, and priorities moving forward.

You’ll support both the VP of Sales and VP of Business Development by transforming potential pipeline opportunities into booked stakeholder meetings. Your follow-through is flawless, your communication is proactive, and your judgment is spot-on. Whether you’re scheduling meetings, prepping workshop materials, cleaning up inboxes, or researching a missing contact, you do it with persistence, care, and a sense of purpose.

This role is ideal for someone who thrives on progress, knows how to juggle priorities across departments, and loves supporting sales-related functions. You’re tech-savvy, detail-oriented, and unafraid to pick up the phone, send the follow-up email, or nudge a teammate toward a deadline. You think strategically while managing the details — and you’re deeply aligned with our mission to improve educational environments across the country.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, inboxes, travel logistics, and communications for the VP of Sales and VP of Business Development.
• Schedule internal and external meetings across multiple time zones, ensuring all parties are aligned and prepared.
• Prepare materials for meetings, workshops, and conferences — including agendas, presentations, and travel arrangements.
• Own administrative tasks that keep both VPs focused on strategic work and high-value relationships.
• Review CRM (HubSpot) regularly to identify follow-ups, schedule stakeholder meetings, and support deal progression.
• Conduct outreach (email and phone) to connect with decision-makers and schedule discovery or follow-up meetings.
• Research schools and districts to find missing contacts or key stakeholders and update CRM records accordingly.
• Track touchpoints, update notes, assign tasks, and ensure CRM records are accurate, current, and visible across teams.
• Project & Meeting Management
• Collaborate with sales, marketing, and operations to align outreach strategies and ensure consistent follow-through.
• Support preparation of meeting briefs and follow-up communications to keep momentum going after conversation
• Maintain recurring check-ins, project timelines, and internal accountability touchpoints to keep work moving forward.
• Leverage tools like Google Workspace, HubSpot CRM, scheduling platforms, project management tools, and AI-based systems to streamline work and enhance team productivity.

Requirements

Requirements:

• Proven experience as an Executive Assistant, Sales Coordinator, or similar support role in a fast-paced, collaborative environment.
• Excellent organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat.
• Strong communication skills — clear, professional, and confident when reaching out to stakeholders or navigating competing demands.
• Experience using CRM tools (HubSpot preferred), Google Workspace, and other digital productivity platforms.
• A proactive, self-starting mindset — you’re someone who sees what needs to be done and makes it happen.
• Ability to shift between internal team coordination and client-facing communication with ease and professionalism.
• Comfort with research, outreach, and appointment setting — you’re not afraid to dig in, follow up, and close the loop.
• Fully aligned with our core values: Be the Change. You Belong Here. Listen. Care. Follow Through.

This is a 100% Remote Work

Full time

Night shift

$5/hr

To apply, please complete this form

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Food and Beverage Services

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