Mandarin Speaking Executive Assistant

Job Description 1

Permanent

This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company’s experienced operators, industry-leading platforms, and extensive marketing capabilities produce exceptional revenue and optimal returns for hotel owners and investors. Bezla is undergoing an expansion, and we are seeking an enthusiastic, entrepreneurial, and capable Virtual Assistant to join our support team. Virtual Assistant is a work from home - remote independent contractor position with base hourly pay plus bonuses. Coachability is needed to succeed in this position.

• Day in the life of our associates often includes: Preparing reports; Calendar management; Writing articles; Scheduling various administrative appointments; Using social media management and digital marketing tools; Basic bookkeeping

• Requirements : Bachelor’s or Master’s degree, preferably with distinction; 1+ years of Marketing & Sales related business experience with ideally focus in at least one of these areas: Digital Marketing, Telemarketing, Customer Relationship Management, Sales and Channel Management (call center and B2B sales), Marketing Spend Effectiveness, Marketing Insights and Analytics
• Ability to work 9 AM - 5 PM EST
• High-speed internet of at least 10 Mbps
• A laptop or PC with at least 16G RAM
• A noise-canceling headset
• A quiet, dedicated workspace

• Benefits : Fully remote opportunity; 17 days of Paid Time Off, including national holidays and personal leave; Weekly and Monthly Bonus Incentives; Opportunity for career advancement with ongoing training, promotion opportunities, or transfer opportunities available

Location: 1600 Pasig City, National Capital Region Scale-X Solutions

Posted 5 days ago

Job Description

Permanent

This is a remote position.

Job Title: Virtual Assistant – Administrative (Legal firm)

Work Schedule: 9-5 AEST; To start 30 hours per week, may progress to Full time

Rate: $7-8 AUD per hour

Purpose : The position is responsible for providing a range of timely and accurate administrative support to help the client stay organized and complete tasks that allow him to focus on more advanced responsibilities. The role is integral to the success of the business.

Job Qualifications :

• Must have at least 1-2 years relevant experience in Administrative support, preferably within the legal industry
• Experience using Clio software is a MUST
• Strong communication and interpersonal skills;Great attention to detail;Highly organized with good attention to detail
• Experience in establishing and maintaining effective administrative systems and processes
• Ability to work autonomously and as a team member;Savvy on social media;Good report writing skills;Background on minute taking

General tasks : Creating templates on Clio, loading/updating client information on the Clio portal, diverting calls to other departments and/or taking messages; data entry to create templates from precedents on the Clio portal.

Other Potential Tasks : creating content and posting on social media; file management

Detailed Duties and Responsibilities :

• Admin tasks like email and calendar management
• Data entry
• Legal matter management
• File management
• Drafting emails and documents
• Chasing settlement letters
• Do legal research
• Handling inbound and outbound calls - diverting calls to other departments and/or taking messages
• Schedule and coordinate staff and other meetings
• Answers emails in a timely manner
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Post content on social media
• Respond to service enquiries and requests on Social Media
• Communicate and liaise with key stakeholders, services users, families, staff and advocates

Location: 1600 Pasig City, National Capital Region Scale-X Solutions

Posted 23 days ago

Permanent

This is a remote position.

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time

Summary: The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities :

Bookkeeping & Finance

Maintain accurate financial records using QuickBooks; Handle monthly reconciliations, expense categorization, and invoice management; Track accounts payable/receivable; Prepare reports for leadership review

Project Management Support

Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation; Support coordination with contractors, vendors, and internal stakeholders; Track project budgets and deadlines

Administrative Tasks

Manage email and calendar scheduling across multiple time zones; Coordinate travel arrangements and itineraries; Assist in file organization, SOP creation, and task tracking; Provide light social media support and content scheduling (as needed)

Cross-Business Support

Potentially support light admin/bookkeeping tasks for an additional service-based business; Adapt to shifting priorities between multiple workstreams with professionalism

Qualifications :

• Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
• Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
• Excellent written and verbal English communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities
• Strong work ethic aligned with Filipino cultural values of integrity and reliability
• College degree preferred

Tools You’ll Use :

• QuickBooks
• Build-A-Trend or similar project management software
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom or Google Meet
• Canva or Meta Business Suite (basic social media use)

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