Executive Assistant

3 weeks ago

Pasay, Philippines Assist World Full time

Overview A US based franchise owner and real estate investor is seeking a reliable, detail-oriented, and proactive Executive Assistant who can support two business partners across multiple ventures. The role combines executive administrative support with bookkeeping responsibilities, and requires someone who can work independently and maintain accuracy across various tasks. Key Responsibilities Executive Support Manage calendars and coordinate schedules for two business owners. Monitor emails and follow up on vendor and internal communications. Organize tasks and ensure nothing falls through the cracks. Manage monthly bookkeeping using QuickBooks. Track payables and ensure financial records are accurate and up to date. Operations Support Retrieve and organize financial documents from various banking institutions. Assist with payroll coordination and ad hoc financial admin work. Make outbound calls as needed using VOIP tools (e.g., OpenPhone, Google Voice). Qualifications Proven experience as an Executive Assistant and Bookkeeper. Proficiency in QuickBooks and familiarity with property management financial workflows. Strong organizational and multitasking skills. High level of discretion and ability to handle sensitive information. Excellent spoken and written English communication skills. Comfortable working during U.S. Eastern/Central Time business hours. Tools You May Use QuickBooks Google Drive VOIP tools (e.g., Open Phone, Google Voice) Password managers (e.g., 1Password, LastPass) Must Have Executive Assistant experience handling schedules, communications, and task management. QuickBooks proficiency with hands-on experience in bookkeeping and financial reconciliation. Real estate or rental property support experience is a strong plus. High attention to detail and ability to work independently. Fluent English communication skills (verbal and written). Tech-savvy with experience using tools like Google Drive, VOIP calling apps (e.g., OpenPhone), and password managers. Available to work full-time during U.S. business hours. Seniority level Executive Employment type Full-time Job function Finance Customer Service Accounting/Auditing #J-18808-Ljbffr

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