Executive Assistant

3 hours ago

Pasay, Philippines Pivotl Solutions Full time

Executive Assistant to the CEO Company: Pivotl Solutions Ltd. Co. (on behalf of our client)Employment Type: Full-Time About the Role Pivotl Solutions is hiring a highly organized and proactive Executive Assistant to support the CEO of one of our client companies. This role requires exceptional attention to detail, strong communication and project management skills, and the ability to handle sensitive and confidential information with utmost professionalism. The successful candidate will serve as the CEO's right hand—managing schedules, ensuring priorities are met, and helping the CEO stay focused on key strategic objectives. The CEO is located in the US so you will be working US east coast hours. Key Responsibilities Manage and maintain the CEO's calendar, appointments, and travel arrangements based on established preferences and priorities. Review, screen, and organize the CEO's emails; take appropriate action on routine items and flag urgent matters. Prepare meeting agendas, take notes, and ensure follow-ups and deliverables are completed on time. Coordinate with internal teams, external partners, and stakeholders on behalf of the CEO. Manage ongoing projects — track progress, set timelines, and ensure deadlines are met. Draft, proofread, and manage correspondence and documentation. Handle confidential and sensitive information with discretion and integrity. Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives. Minimum 3-4 years of Executive Assistant experience supporting C-level executives is required. Excellent written and verbal communication skills. Strong organizational and project management abilities. Tech-savvy with proficiency in productivity and communication tools (Google Workspace, Microsoft Office, project management tools such as Asana, Trello, or ClickUp). Proficiency in at least one project management tool (Google Workspace, Microsoft Office, Asana, Trello, Monday or ClickUp) is required. High level of integrity, discretion, and professionalism. Ability to work independently and anticipate the CEO's needs. Preferred Skills Experience managing multiple projects and coordinating across teams. Strong analytical and problem-solving mindset. Prior experience supporting international executives is an advantage. Why Join Work directly with a visionary CEO and gain exposure to strategic business operations. Be part of a growing, high-performing team supported by Pivotl Solutions. Competitive compensation (30,000 to 35,000 depending on experience) and long-term career development opportunities. #J-18808-Ljbffr

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