Executive Virtual Assistant

Job 1: Executive Virtual Assistant – Mandaluyong (Bezla.com LLC)

Posted 95 days ago

This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company seeks an enthusiastic, entrepreneurial Virtual Assistant to join our support team. The role is a remote independent contractor position with base hourly pay plus bonuses.

Day-to-day responsibilities often include:

• Preparing reports
• Calendar management
• Writing articles
• Scheduling administrative appointments
• Using social media management and digital marketing tools
• Basic bookkeeping

Requirements:

• Bachelor’s or Master’s degree, preferably with distinction
• 1+ years of Marketing & Sales related experience in at least one of: Digital Marketing, Telemarketing, CRM, Sales/Channel Management, Marketing Spend Effectiveness, Marketing Insights and Analytics
• Ability to work 9 AM – 5 PM EST
• High-speed internet of at least 10 Mbps
• Laptop/PC with at least 16 GB RAM
• Noise-canceling headset
• Quiet, dedicated workspace

Benefits:

• Fully remote opportunity
• 17 days of Paid Time Off (including holidays and personal leave)
• Weekly and Monthly Bonus Incentives
• Career advancement with ongoing training and opportunities

Location: Remote (Mandaluyong-based listing; posted 95 days ago)

Job 2: Virtual Assistant – Administrative (Legal Firm) – Australia Time Zone

Posted 95 days ago

Permanent, Day Shift – Remote

Work Schedule: 9-5 AEST; starting 30 hours per week with potential to progress to full-time

Rate: $7-8 AUD per hour

Purpose:

• Provide a range of timely and accurate administrative support to help the client stay organized and focus on advanced responsibilities; integral to business success.

Job Qualifications:

• At least 1-2 years of relevant Administrative support experience, preferably in the legal industry
• Experience using Clio software is a MUST
• Strong communication and interpersonal skills
• Great attention to detail; highly organized
• Ability to work autonomously and as part of a team
• Savvy on social media; good report writing skills
• Background in minute taking

General tasks:

• Creating templates in Clio; loading/updating client information; handling calls and messages
• Data entry to create templates from precedents
• Content posting on social media; file management

Other potential tasks:

• Content creation and posting on social media
• Administrative support and bookkeeping as needed

Location: Remote

Job 3: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Posted 24 days ago

Permanent, Part-Time

Summary:

The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (e.g., Build-A-Trend or similar), and administrative tools. This role supports multiple workstreams and works independently.

Key Responsibilities:

• Bookkeeping & Finance
• Maintain accurate financial records using QuickBooks
• Monthly reconciliations, expense categorization, and invoice management
• Track accounts payable/receivable
• Prepare reports for leadership

• Project Management Support
• Use construction or property management software (e.g., Build-A-Trend) for project updates, timelines, and documentation
• Coordinate with contractors, vendors, and internal stakeholders
• Track project budgets and deadlines

• Administrative Tasks
• Manage email/calendar across time zones
• Coordinate travel and itineraries
• Assist in file organization, SOPs, and task tracking
• Light social media support and content scheduling as needed

• Cross-Business Support
• Potentially support light admin/bookkeeping tasks for an additional service-based business
• Adapt to shifting priorities across workstreams

Qualifications:

• Strong QuickBooks knowledge; construction/service industry accounting a plus
• Familiarity with Build-A-Trend, Monday.com, Asana, or similar
• Excellent written and verbal English communication skills
• Highly organized, detail-oriented, able to manage multiple priorities
• Strong work ethic aligned with Filipino values of integrity and reliability
• College degree preferred

Tools:

• QuickBooks
• Build-A-Trend or similar PM software
• Google Workspace
• Zoom or Google Meet
• Canva or Meta Business Suite (basic social media use)

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