Facilities and Admin Associate

5 days ago

Cavite City, Philippines Lakan Motors Inc. Full time

On-site - Cavite 3-5 Yrs Exp Bachelor Full-time

Overview

On-site - Cavite 3-5 Yrs Exp Bachelor Full-time

Job Description Benefits Government Mandated Benefits

Insurance Health & Wellness

Life Insurance, HMO

Maternity & Paternity Leave, Sick Leave, Vacation Leave

Responsibilities

A. Facilities and Building Administration

  • Coordinate routine maintenance, repairs, and inspections of office and plant facilities.
  • Manage vendor contracts for janitorial, security, and maintenance services.
  • Monitor utilities usage and implement cost-saving initiatives in facility operations.
  • Ensure workplace compliance with safety, health, and environmental standards.

B. Procurement and Inventory Management

  • Oversee end-to-end procurement lifecycle from purchase requisition to delivery and inspection.
  • Source and evaluate suppliers, negotiate pricing and terms, and monitor supplier performance.
  • Maintain accurate records of fixed assets, consumables, and critical inventory levels.

C. Travel and Logistics Coordination

  • Arrange transportation and accommodation for employees on official travel, both local and international.
  • Process reimbursements and travel advances in accordance with company policies.
  • Coordinate with finance for cost control and budget monitoring of travel-related expenses.

D. Importation and Brokerage Support

  • Liaise with customs brokers and logistics providers for the efficient release and transport of imported items.
  • Ensure compliance with all regulatory documentation for importation (BOC, PEZA, LTO, etc.).
  • Monitor inbound shipments and resolve delays or discrepancies in coordination with internal teams.
Qualifications

Educational Background:

  • Education: Bachelor’s degree Engineering, or a related field.
  • Experience: At least 2 to 3 years of relevant work experience in facilities, admin operations, procurement, or logistics—preferably in an automotive or manufacturing setting.
  • Certifications: Training in Procurement, Occupational Safety, or Import/Export procedures is an advantage.

Technical Proficiency:

  • Strong organizational and multi-tasking skills
  • Working knowledge of procurement systems and vendor management
  • Familiarity with customs documentation and brokerage coordination
  • Intermediate proficiency in Microsoft Excel and Google Workspace
  • Excellent communication and coordination abilities
  • Proactive problem-solving and process improvement mindset

If the position requires you to work overseas, please be vigilant and beware of fraud.

If you encounter an employer who has the following actions during your job search, please report it immediately

  • withholds your ID,
  • requires you to provide a guarantee or collects property,
#J-18808-Ljbffr

  • Facilities Coordinator

    1 week ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱1,200,000 - ₱2,400,000 per year

    Administrative Officer – Technical Services DepartmentWe are seeking a proactive and detail-oriented Administrative Officer to support our Australian Real Estate - Technical Services Department. This role provides vital administrative support to ensure smooth operations across a range of technical, property, and facilities management functions.Key...

  • URGENT Facilities Assistant and Admin Services

    6 days ago

    Cebu City, Central Visayas, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

    The Admin Services Specialist is responsible for managing and overseeing the efficient operation of all Admin and Facilities-related services, ensuring that service tickets are addressed in a timely manner, and maintaining a high standard of customer service and operational excellence across all company amenities. This role is key to maintaining operational...

  • Facilities & Equipment admin assistant

    3 weeks ago

    Olongapo City, Central Luzon, Philippines SUBIC DRYDOCK CORPORATION Full time

    Join to apply for the Facilities & Equipment admin assistant role at SUBIC DRYDOCK CORPORATION.ResponsibilitiesTo co-ordinate planned and unplanned Preventive Maintenance activities as well as breakdown or shutdown of facilities and equipment according to SDC PMS Process and to ensure the availability and reliability of all facility and equipment.Reports to...

  • Facilities Manager

    5 days ago

    Cavite City, Philippines JLL Full time

    Join to apply for the Facilities Manager role at JLL 4 days ago Be among the first 25 applicants Join to apply for the Facilities Manager role at JLL Get AI-powered advice on this job and more exclusive features. Facilities Manager shall be responsible for the managing and delivery of services for multi-locations across Schneider account in...

  • Facilities and Admin Sr. Specialist

    2 days ago

    Mandaluyong City, National Capital Region, Philippines SeaMoney Full time ₱900,000 - ₱1,200,000 per year

    Job Description: Organize all procurement activities relating to Request for Information (RFI), Request for Proposal (RFP) and request for Quotation (RFQ) Handles cost analysis and vendor negotiations to ensure award recommendation considers quality, risk, cost, value, and procedural compliance Vendor management - ensures all 3rd-party services...

  • Admin Associate/Supervisor

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines ECOSHIFT CORPORATION Full time $104,000 - $130,878 per year

    Job description:We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently. In this role, you will issue payments and track account balances, manage events, and assist with managerial administrative duties.To ensure success, an administrative associate should possess a great track record...

  • Facilities and Admin

    2 weeks ago

    Quezon City, National Capital Region, Philippines WNS Global Services, Inc. Full time ₱104,000 - ₱130,878 per year

    Qualifications:At least college graduate, preferably with a degree in Engineering (Mechanical/Electrical)BOSH certification is a plus· Must be willing to work on a shifting schedule· Must be amenable to work 100% onsiteJob Description:· Supervises Equipment Preventive and Corrective Maintenance Execution.· Upkeep equipment monitoring checklist.· Assists...

  • Admin Supervisor

    2 weeks ago

    Quezon City, National Capital Region, Philippines HR Primo Management Services Full time $104,000 - $130,878 per year

    JOB SUMMARYThe Admin Supervisor is responsible for ensuring that the organization's administrative operations run smoothly and efficiently. This role involves leading a team, managing safety and security across all branches and offices, overseeing facility maintenance, and handling procurement of necessary supplies and services. The Admin Supervisor ensures...

  • Facilities Coordinator

    1 hour ago

    Makati City, National Capital Region, Philippines CBRE GWS IFM PHILS. CORP. Full time ₱900,000 - ₱1,200,000 per year

    About the role We are looking for a Facilities Coordinator to join our team at CBRE GWS IFM PHILS. CORP.Required 3-5 Years exp as Office AdminExperience we're looking forManaging Office Supplies: Ordering and restocking supplies as needed.Coordinating Maintenance Requests: Logging and following up on maintenance issues.Scheduling Meetings: Organizing and...

  • Admin and Logistics Associate

    2 days ago

    Makati City, National Capital Region, Philippines Salcedo Auctions Full time ₱300,000 - ₱600,000 per year

    Join the premier auction house in the Philippines Salcedo Auctions is looking for a reliable, organized, and proactive Admin and Logistics Assistant to help ensure the smooth flow of day-to-day operations, particularly in support of our exhibitions and auctions.Administrative SupportCoordinate with the Marketing Team for purchasing paints and materials...