Facilities and Admin Officer

6 days ago

Quezon City, Philippines MicroSourcing Full time

Job Overview Work with operations and other cross functional teams to deliver a wide range of facilities and admin functions. The duty is to primarily ensure readiness and general upkeep of the assigned facilities. Manages facilities operations including developing, implementing and overseeing a holistic preventative maintenance program. Key Responsibilities And Accountabilities Ensures that the defined target KRA-KPI of the services such as Housekeeping, Office Supplies, Concessionaire are monitored on a monthly basis and reported to the Facilities and Admin Manager Perform daily physical site rounds to ensure that Facilities and Admin processes and standards are adhered to Supervises the work of facilities and admin associates; verifies scheduled assignments; monitors timekeeping and attendance and acts on requests for time off; monitors and evaluates employee performance; coordinates and carries out training for new staff and refresher training for existing staff; provides day-to-day guidance on safe work practices in conformance with the company's environmental policies and standards. Ensure that the Security services are aligned based on the company's security standard. Report and follow up any request and complaints from the end-user to the Building Management Office Implement, enforce and make recommendations for house rules, policies, and procedures Ensures that the Department's expense tracker is validated and updated Contribute to sustainable development initiatives. Assist the Facilities and Admin Manager in sourcing and coordinating with different vendors in providing the cost-benefit analysis and cost comparison for vendors. Ensures that all contracts entered with third party Facilities vendors are updated; Monitors vendor performance by auditing third party service providers on the quality of their deliverables Assist in the day-to-day activities assigned by the Facilities and Admin Manager Monitors fit outs, renovation or construction on existing office spaces as well as sites for future expansion Ensures that all facilities equipment undergoes timely Preventive Maintenance Create and/or analyse Department Monthly Reports, Office Supplies Utilization report etc. Ensures adherence to the Asset Management Policy through record keeping and asset tracking. Ensures that proper asset documentations are in place (i.e. gate pass and work permits) Responding appropriately to emergencies or urgent issues as they arise. Assist in liaising with PEZA and Local Government Unit on statutory requirements About MicroSourcing With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines. Our commitment to 100% YOU MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100% Terms & Conditions Terms & conditions apply #J-18808-Ljbffr

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