Administration Head

2 weeks ago


Mandaluyong City, National Capital Region, Philippines Filinvest Development Corporation Full time

The Administrative Head will play a pivotal role in ensuring efficient office management, implementing streamlined processes, and fostering a positive and productive work environment.

Key Responsibilities:

  • Office Management:
    • Supervise and manage overall office activities to ensure a smooth and efficient workflow.
    • Oversee facility management, including maintenance, security, and equipment procurement.
  • Lead and mentor the administrative team, fostering a collaborative and supportive work environment.
  • Delegate tasks and responsibilities to team members based on their strengths and skills.
  • Process Improvement:
    • Evaluate existing administrative processes and identify opportunities for improvement.
    • Implement streamlined systems and procedures to enhance overall efficiency.
  • Communication and Coordination:
    • Act as a liaison between different departments to facilitate effective communication and coordination.
    • Ensure that internal and external communications are handled professionally and promptly.
  • Budget Management:
    • Collaborate with finance and management teams to develop and manage the administrative budget.
    • Monitor expenses and implement cost-saving measures where applicable.
  • Policy Development:
    • Develop and implement administrative policies and procedures to ensure compliance with company standards and regulations.
  • Negotiate contracts and manage relationships with external vendors and service providers.
  • Ensure that services provided meet the organization's standards.
  • Problem Solving:
    • Address and resolve administrative issues in a timely and effective manner.
    • Proactively identify potential challenges and implement preventive measures.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience in an administrative leadership role.
  • Strong leadership and people management skills.
  • Excellent organizational and multitasking abilities.
  • Exceptional communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
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