Accounts Payable Assistant

2 days ago

San Fernando, Central Luzon, Philippines Office Beacon (Philippines) Inc. Full time ₱300,000 - ₱450,000 per year

Job Brief:The Accounts Payable (AP) Assistant is responsible for accurately managing and processing the company's invoices and payments in a timely manner. This role includes verifying invoice details, ensuring proper coding for accounting entries, reconciling vendor statements, resolving discrepancies, and maintaining accurate financial records. The AP Assistant plays a vital role in maintaining positive vendor relationships and supporting the company's overall financial operations.

Duties and Responsibilities:

  • Review and verify invoices for accuracy, approvals, and compliance with company policies.
  • Accurately code and enter invoices into the accounting system.
  • Process vendor payments within established deadlines.
  • Reconcile vendor statements and investigate any discrepancies or outstanding balances.
  • Maintain organized and up-to-date records of invoices, payments, and financial transactions.
  • Assist with month-end closing activities related to accounts payable.
  • Communicate effectively with vendors and internal departments to resolve payment issues.
  • Monitor accounts to ensure timely payments and prevent late fees or service interruptions.
  • Identify and suggest process improvements to enhance efficiency within the accounts payable function.
  • Support financial audits by providing documentation and relevant explanations.

Qualifications:

  • Experience: 2–3 years of experience in accounts payable, bookkeeping, or a similar financial role.
  • Attention to Detail: Ability to accurately review and verify invoice and payment details.
  • Numerical Accuracy: Strong aptitude for working with numbers and performing calculations.
  • Organizational Skills: Capable of managing a high volume of invoices and maintaining systematic records.
  • Accounting Knowledge: Basic understanding of accounting principles and procedures.
  • Technical Skills: Proficiency in accounting software, ERP systems, and data entry tools.
  • Communication Skills: Excellent verbal and written communication for effective coordination with vendors and internal teams.
  • Problem-Solving Skills: Ability to identify, analyze, and resolve payment discrepancies efficiently.
  • Time Management: Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Teamwork: Ability to work both independently and collaboratively within a finance team.

Preferred Qualifications:

  • Experience using accounting software such as QuickBooks, SAP, or Oracle.

Associate's degree in Accounting, Finance, or a related field (preferred but not required).

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