Intermediate Accounts Payable Officer

INTERMEDIATE ACCOUNTS PAYABLE OFFICER

Location
: Clark, Philippines

Shift
: Mondays to Fridays, 7:00 AM to 4:00 PM

Arrangement
: Hybrid, Full Time

Unlock your potential
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines, supporting our global clients in the accounting industry.

About this role…

The ideal candidate will do the following tasks:

Key Responsibilities:

• Daily processing of payable bank accounts, bank accounts and monthly reconciliations.
• Processing purchase invoices through purchase orders and work orders in simpro, our job management system and processing all invoices via Ezzy bills into Xero, our accounting system.
• Weekly processing and reconciliation of credit card invoices including:

chasing up of employee invoices internally (including phone calls to employees)
- calling suppliers to obtain purchase invoices.
- Weekly reporting individually to employees with credit cards of all outstanding invoices.
- Handle incoming calls through the 3CX phone system from customers, suppliers, and internal team members, providing timely and professional support.
- Weekly review of credit limits on our WEX and bunnings accounts.
- Management and prompt response of 3 x Accounts Payable mailboxes.
- Weekly supplier reconciliations and prompt processing of all outstanding invoices.
- Liaising directly with suppliers to resolve queries, including missing invoices, credit notes, and reconciliation discrepancies in a timely and professional manner.
- Setting up and processing supplier payments on a weekly basis
- Preparing payment batches for approval.
- Monthly reconciliations of outstanding purchase orders on simpro.
- Month end reconciliations.
- General ledger maintenance and reconciliations.
- Recognizing discrepancies and inconsistencies in accounts payable records and solving them.
- Using your time management skills to meet deadlines.
- Crosstrain with the Bookkeeper to provide reasonable coverage during leave or peak workloads, ensuring continuity of the work of the accounts team.
- Adhoc duties as and when required.

Qualifications / Skills:

• Professional 'can do' attitude
• Accounts payable experience
• Proficiency in word, excel and outlook
• Experience in Xero accounting system
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to prioritize workloads
• Self-starter with a strong focus on delivering high value results
• Can work unsupervised
• Ability to work under pressure and meet deadlines
• Proven organization and time management skills
• Flexible and collaborative, willing to broaden skills to support other finance functions when required.

WHAT'S IN IT FOR YOU?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our
VALUES
to cultivate and foster growth and innovation.

BE AWESOME:
Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL:
We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW:
We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG:
We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.