Purchasing Clerk
2 weeks ago
Job Summary
The Purchasing Clerk will be responsible for the timely purchasing of products, materials, and services essential for the company's day-to-day operations and managing payments to its suppliers.
Roles & Responsibilities
· Receive, consolidate, file, and archive accredited supplier information and documents.
· Receive and review the Purchase Requisition (PR) details and specification from the requesting department.
· Canvass the availability of stocks, materials, and/or services from various accredited suppliers
· Compare, evaluate, and negotiate offers, contract terms, and pricing on various accredited suppliers
· Coordinate with the Company's Material Controller (MC) and MQC Personnel for the receiving of stocks, materials, and/or services.
· Communicate to the supplier any discrepancies noted on the item being delivered and received.
· Receive and consolidate Stock Receiving Form (SRF) and related purchased documents, such as but not limited to DRs and invoices.
· Ensure that company payment policies, procedures, and priorities are properly implemented to meet the company standards.
· Facilitate and communicate the issuance of payment to the related supplier.
· Coordinate with the supplier for the receipt of purchased documents, such as but not limited to DRs and invoices from the related Supplier.
· Reaching out to customers/suppliers via telephone, email, and/or other medium of communication for the sales/purchase and settlement of the customers'/suppliers' outstanding accounts receivable/payable balances.
· Prepare a weekly summary of purchases, asset registry, and distribution list to be reviewed by the Bookkeeper and Accounting Manager.
· Perform other tasks necessary in the sales and purchases post, being asked by the Accounting Manager/General Manager.
Qualifications
· Experience in purchasing and procurement.
· Bachelor's Degree in Accounting, Business Administration, or related fields.
· Proficient in relevant computer software (Microsoft Excel, Word, etc.)
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