Accounts Payable Clerk

3 days ago

Quezon City, National Capital Region, Philippines Activations Advertising, Inc. Full time

Job Description: Accounts Payable (AP) Clerk

The Accounts Payable Clerk is responsible for providing financial, administrative, and clerical support within the accounting department. This role ensures that all payments and financial transactions are processed accurately, efficiently, and in accordance with company policies. The AP Clerk plays an important part in maintaining accurate financial records, supporting vendor relationships, and ensuring the smooth operation of the company's financial system.


Core Responsibilities
  • Invoice Management: Receive, verify, and enter vendor invoices and employee expense reports into the accounting system.
  • Payment Processing: Prepare and process payments (checks, online transfers, or wire payments) to vendors and service providers on time.
  • Reconciliation: Match invoices with purchase orders and delivery receipts; reconcile vendor statements to identify and resolve discrepancies.
  • Record Maintenance: File and maintain accurate, organized records of all accounts payable documents and transactions for auditing and reporting.
  • Compliance: Ensure all transactions follow company financial policies, approval workflows, and accounting standards.
  • Vendor Coordination: Communicate with suppliers regarding payment status, billing discrepancies, or required documentation.
  • Reporting: Assist in preparing accounts payable aging reports and other financial summaries as needed.
  • Support: Provide clerical and administrative support to the finance team and assist during audits or month-end closings.

Qualifications and Requirements
  • Education: Bachelor's degree in Accountancy, Finance, Business Administration, or a related field. - Associate degree or diploma in accounting may be accepted with relevant experience.
  • Experience: 1–2 years of experience in Accounts Payable or general accounting functions.
  • Certification: Bookkeeper (Not necessarily required)

  • Technical Skills:

  • Basic knowledge of accounting principles and AP processes.

  • Proficiency in Microsoft Excel, Word, and Outlook.
  • Familiarity with ERP or accounting software systems like with Peachtree Accounting

  • Soft Skills:

  • Strong attention to detail and accuracy.

  • Good organizational and time management skills.
  • Effective communication and interpersonal abilities.
  • Ability to work well independently and as part of a team.
  • Integrity and discretion in handling confidential financial data.

Summary: The Accounts Payable Clerk supports the company's financial operations by ensuring that all vendor invoices and payments are processed promptly and accurately. This role is essential for maintaining the integrity of financial records, fostering good supplier relationships, and contributing to the efficiency of the accounting department.

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