Accounting Clerk

ACCOUNTING CLERK

Area of Assignment: Capitol Branch

The Accounting Clerk– Accounts Payable and Inventory is responsible for supporting financial operations by maintaining accurate records related to inventory, processing accounts payable transactions, and coordinating stock transfers between warehouse and stores. This role requires strong attention to detail, knowledge of accounting principles, and effective coordination with internal departments and external vendors.

DUTIES AND RESPONSIBILITIES:

ACOUNTS PAYABLE

Reviews And Verifies Invoices

a)      Examines supplier invoices for accuracy, completeness, and proper authorization.

b)      Matches invoices with purchase orders, receiving reports, and delivery receipts to ensure validity of transactions.

PROCESSES PAYMENT REQUESTS

a)      Prepares payment schedules based on due dates and company cash flow.

b)      Ensures all documentation is complete and approved before processing payments.

Prepares And Prints Checks & Check Vouchers

a)      Generates check vouchers with complete supporting documents (invoice, PO, delivery receipt, approvals).

b)      Encodes approved disbursements in the accounting system and print checks in accordance with company payment policies.

c)      Ensures accuracy of check details such as payee, amount, date, and voucher reference number.

d)      Secures check signatories and ensures timely release of checks to vendors or authorized personnel.

Vendor Reconciliation

a)      Reconciles monthly vendor statements with company records to ensure all payables are recorded and discrepancies are promptly resolved.

Maintains Vendor Files

a)      Keeps up-to-date records of supplier information, including contact details, payment terms, BIR registration, and historical transactions.

b)      Organizes both physical and electronic files for ease of reference and audit compliance.

Record Keeping and Documentation

a)      Files and archives all check vouchers, invoices, and payment documents systematically for easy retrieval and audit readiness.

b)      Encodes and keeps a record of all cash expenses in all branches.

c)      Files all checks released

d)      Files and keeps a record of actual inventory (Mabini & Fuente)

Assists In Month-End Closing and Accruals

a)      Coordinates with purchasing and warehouse departments to ensure all expenses and goods received are accounted for in the correct period.

b)      Records accrual entries for unpaid invoices or obligations to support accurate financial reporting.

INVENTORY ACCOUNTING

Monitors and reconciles inventory records in the accounting system.

Ensures inventory transactions (receipts, returns, adjustments) are accurately recorded.

Conducts periodic inventory counts and reconciliation with physical stock.

Investigates and resolve inventory variances in coordination with warehouse staff.

STOCK TRANSFERS

Coordinates and records stock transfers between warehouse and stores.

Verifies accuracy of quantities and documentation for all stock movements.

Monitors and follows up on pending or delayed transfers.

4. Ensures proper costing and accounting treatment of stock movements.

GENERAL ACCOUNTING SUPPORT

Assists in maintaining general ledger and posting journal entries.

Supports preparation of financial reports and schedules as needed.

Participates in internal and external audits by providing required documentation.

QUALIFICATIONS:

1. Bachelor's degree in Accountancy or related field.
2. At least 2 years of experience in accounting, preferably with inventory and AP exposure.
3. Familiarity with accounting software (e.g., QuickBooks, SAP, or similar).
4. Strong MS Excel skills.
5. Excellent attention to detail and organizational skills.
6. Ability to work independently and as part of a team.

ABOUT US

With more than 70 years of excellent baking experience, Shamrock has become one of Cebu's living icons in homegrown goodness. And to this day, Shamrock continues to earn its place in the taste buds of both local and foreign visitors who all delight in shamrock's famous "Otap" and other baked specialties.

WHY CHOOSE US?

• Be part of a trusted and growing company.
• Unlock exciting career opportunities.
• Enjoy a supportive and dynamic work environment

Don't miss the chance to start your career journey with us and make a difference