Administrative Assistant

2 hours ago

Work from Home, Philippines MUVR Full time ₱1,000 - ₱250,000 per year

Position Overview

We are seeking a highly organized, detail-oriented Administrative Assistant to support Muvr's Founder's Office. You will work directly with the CEO, Chief of Staff, and Executive Assistant to coordinate strategic initiatives, manage cross-functional workflows, and ensure priorities move efficiently across teams.

Key Responsibilities

Founder's Office Coordination

  • Support the CEO, Chief of Staff, and Executive Assistant in daily administrative and project coordination tasks.
  • Maintain and track Founder's Office priorities, ensuring updates are communicated across departments.
  • Coordinate meetings, prepare agendas, track action items, and ensure timely follow-through.
  • Route leadership tasks to appropriate teams and track progress in ClickUp.

Documentation, Organization & Systems Management

  • Maintain structured documentation across Google Drive, Sheets, and internal knowledge bases.
  • Create, organize, and update SOPs, trackers, and dashboards for the Founder's Office.
  • Prepare summaries, reports, and reference materials for leadership.
  • Ensure digital systems and files are consistently organized, accurate, and audit-ready.

Task Management & Cross-Functional Execution

  • Support project tracking across multiple teams including Operations, Product, Marketing, Creative, and Support.
  • Assign and follow up on cross-departmental tasks to ensure timely completion.
  • Proactively identify bottlenecks and escalate delays to the Chief of Staff or Executive Assistant.

Communication & Coordination

  • Draft structured, professional communications on behalf of the Founder's Office.
  • Manage inbound messages and requests, ensuring they are routed to the correct stakeholders.
  • Maintain consistent communication quality, clarity, and tone across all internal correspondence.

CRM, Data & Reporting Support

  • Maintain and update internal spreadsheets, trackers, and CRM records.
  • Prepare light analytics, summaries, and reports for leadership decision-making.
  • Support data cleanup and dashboard maintenance as needed.

AI & Automation Support

  • Utilize ChatGPT and other AI tools to draft documentation, summarize meetings, and enhance workflow efficiency.
  • Propose and implement automation solutions to streamline recurring tasks.

Qualifications

  • 2–4+ years of experience in administrative, operations, or coordination roles.
  • Strong organizational and multitasking abilities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Familiarity with Google Workspace, ClickUp, Slack, and CRM tools.
  • High attention to detail, accuracy, and task ownership.
  • Proactive, resourceful, and comfortable managing ambiguity.
  • Experience supporting senior leadership or executives preferred.

Job Type: Full-time

Pay: Php Php1,000.00 per day

Benefits:

  • Work from home

Work Location: Remote

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