Administrative Assistant

6 days ago

Work from Home, Philippines The Church Online, LLC Full time

Administrative Assistant (Contract, Remote – Philippines)

40,000 – 45,000 PHP / month Independent Contractor 100% Remote Night shift (PH)

About the Role

We are a U.S.-based creative and technology group supporting faith-centered and nonprofit clients nationwide. To keep pace with rapid growth, we're seeking a detail-oriented Administrative Assistant who can own executive-level administrative tasks from a remote home office in the Philippines. You'll work closely with senior leadership, manage client-facing communications, and keep critical back-office processes running smoothly.

Key Responsibilities

  • Calendar & Meeting Management – Coordinate complex schedules for executives; confirm appointments and send reminders.
  • Client Billing Support – Generate invoices, process payments, and reconcile basic data in QuickBooks Online (training provided).
  • Front-Line Communication – Answer calls (VoIP), respond to email inquiries, and provide courteous, timely support to clients and vendors.
  • Database & File Maintenance – Update CRM records, organize digital files, and ensure information is accurate and easy to locate.
  • Correspondence & Document Prep – Draft memos, letters, proposals, and basic reports with polished, error-free English.
  • Travel Coordination – Arrange flights, hotels, ground transportation, and prepare travel itineraries for executives.
  • General Administrative Tasks – Perform research, prepare expense reports, order supplies, and tackle ad-hoc projects as assigned.

Core Qualifications

  • At least 2 years of experience in an administrative, executive-assistant, or virtual-assistant role.
  • Proven ability to manage calendars, meetings, and email inboxes for senior leaders.
  • Comfortable speaking with U.S. clients on the phone and via Zoom; professional written and verbal English skills.
  • Strong grasp of Microsoft 365 and Google Workspace tools (Docs, Sheets, Slides, Calendar, Drive).
  • Reliable high-speed internet, backup power solution, and a quiet workspace suitable for calls.
  • Willingness to be available during the hours of 8:30 PM – 5:30 AM Manila Time (8:30 AM – 5:30 PM Eastern Standard Time), Monday-Friday.

Nice-to-Have

  • Hands-on experience with QuickBooks Online.
  • Familiarity with CRM platforms (e.g., Zoho, or similar).
  • Prior support experience in a creative agency, nonprofit, or faith-based organization.

Compensation & Contract Details

  • Compensation Range: 40,000–45,000 PHP per month, issued twice monthly via payment service.
  • Engagement: Independent contractor (you manage your own taxes and benefits).
  • Hours: 40+ hours per week; increases and project bonuses possible.

How to Apply

Please send:

  1. A brief cover note (max. 250 words) explaining why you're a great fit.

  2. A current résumé/CV.

  3. A 1-minute Loom or Zoom recording introducing yourself and highlighting your most relevant experience.

Shortlisted candidates will be invited to interview virtually via Google Meet. We look forward to meeting you

Job Type: Full-time

Pay: Php40, Php45,000.00 per month

Benefits:

  • Work from home

Experience:

  • Administrative: 2 years (Required)

Language:

  • English (Required)

Work Location: Remote

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines TaoCrowd Full time

    We are looking for a reliable Administrative Assistant who can support clients with day-to-day administrative tasks while helping manage small projects and timelines. This role involves calendar management, appointment setting, lead generation, and assisting with project deliverables to ensure everything is completed and communicated on time.If you're...

  • Administrative Assistant

    1 day ago

    Work from Home, Philippines Happy Island PPEC Full time

    We are looking for an ADMINISTRATIVE ASSISTANT 100% REMOTEWe are looking for a person who is willing to learn and grow professionally in the company, we will provide the person with challenges that will propel your career to the next level.Responsabilities:1. Efficiently manage correspondence, phone calls and emails2. Maintain and organize medical records,...

  • Administrative Assistant

    3 days ago

    Work from Home, Philippines TEEM Full time

    Administrative AssistantAbout UsAt Teem, we support healthcare and business professionals by managing the administrative and operational tasks that keep everything running smoothly. Our Administrative Assistants play a critical role in ensuring both front-end and back-end processes are handled with precision, professionalism, and care. Position SummaryThis...

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines Dylan Conrad Fitness Full time

    DC Fitness is a United States based remote fitness and nutrition coaching company looking for a remote administrative assistant to join our team. You will be working from home and changing livesWe are looking for a administrative assistant fluent in EnglishYour tasks will be:Handling all billingCommunicate with clients dailyHandling client questionsEntering...

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time

    Position Title: Administrative Assistant (AU Construction)Schedule: Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 6:00 AM – 2:30 PM PH TimeHoliday to follow: VIC, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleWe are seeking a proactive, detail-oriented, and enthusiastic Administrative...

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines Park Tutoring Full time

    Job description:We are seeking a highly organized, proactive, and communicative Remote Administrative Assistant with experience in outbound sales to join our team as a part-timer. This role blends administrative support with light sales responsibilities, making it ideal for candidates who are detail-oriented, customer-focused, and comfortable engaging with...

  • Administrative Assistant

    1 day ago

    Work from Home, Philippines Park Tutoring Full time

    We are seeking a highly organized, proactive, and communicative Remote Administrative Assistant with experience in outbound sales to join our team. This role blends administrative support with light sales responsibilities, making it ideal for candidates who are detail-oriented, customer-focused, and comfortable engaging with prospective clients.The ideal...

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines MUVR Full time

    Position OverviewWe are seeking a highly organized, detail-oriented Administrative Assistant to support Muvr's Founder's Office. You will work directly with the CEO, Chief of Staff, and Executive Assistant to coordinate strategic initiatives, manage cross-functional workflows, and ensure priorities move efficiently across teams.Key ResponsibilitiesFounder's...

  • Administrative Assistant

    6 days ago

    Work from Home, Philippines Angels Monitoring AZ, LLC Full time

    Administrative Assistant (Part-Time) – Angels Monitoring AZLocation: Remote (Supporting Angels Monitoring AZ)Schedule: Part-time, approx. 8–15 hours/weekHours: Flexible, but must be available to work in MST (Arizona Time)Requires some Saturday availability________________________________About Angels Monitoring AZAngels Monitoring AZ is dedicated to...

  • Administrative Assistant

    1 day ago

    Work from Home, Philippines ICANTHUS Full time

    Position OverviewWe are seeking a detail-oriented Administrative Assistant to support our environmental consulting team. This role is heavily focused on report generation and administrative support, requiring exceptional English communication skills and proficiency with Microsoft Office Suite. The ideal candidate will be responsible for managing field...