Administrative Assistant

1 day ago

Work from Home, Philippines The Church Online, LLC Full time ₱480,000 - ₱540,000 per year

Administrative Assistant (Contract, Remote – Philippines)

40,000 – 45,000 PHP / month Independent Contractor 100% Remote Night shift (PH)

About the Role

We are a U.S.-based creative and technology group supporting faith-centered and nonprofit clients nationwide. To keep pace with rapid growth, we're seeking a detail-oriented Administrative Assistant who can own executive-level administrative tasks from a remote home office in the Philippines. You'll work closely with senior leadership, manage client-facing communications, and keep critical back-office processes running smoothly.

Key Responsibilities

  • Calendar & Meeting Management – Coordinate complex schedules for executives; confirm appointments and send reminders.
  • Client Billing Support – Generate invoices, process payments, and reconcile basic data in QuickBooks Online (training provided).
  • Front-Line Communication – Answer calls (VoIP), respond to email inquiries, and provide courteous, timely support to clients and vendors.
  • Database & File Maintenance – Update CRM records, organize digital files, and ensure information is accurate and easy to locate.
  • Correspondence & Document Prep – Draft memos, letters, proposals, and basic reports with polished, error-free English.
  • Travel Coordination – Arrange flights, hotels, ground transportation, and prepare travel itineraries for executives.
  • General Administrative Tasks – Perform research, prepare expense reports, order supplies, and tackle ad-hoc projects as assigned.

Core Qualifications

  • At least 2 years of experience in an administrative, executive-assistant, or virtual-assistant role.
  • Proven ability to manage calendars, meetings, and email inboxes for senior leaders.
  • Comfortable speaking with U.S. clients on the phone and via Zoom; professional written and verbal English skills.
  • Strong grasp of Microsoft 365 and Google Workspace tools (Docs, Sheets, Slides, Calendar, Drive).
  • Reliable high-speed internet, backup power solution, and a quiet workspace suitable for calls.
  • Willingness to be available during the hours of 8:30 PM – 5:30 AM Manila Time (8:30 AM – 5:30 PM Eastern Standard Time), Monday-Friday.

Nice-to-Have

  • Hands-on experience with QuickBooks Online.
  • Familiarity with CRM platforms (e.g., Zoho, or similar).
  • Prior support experience in a creative agency, nonprofit, or faith-based organization.

Compensation & Contract Details

  • Compensation Range: 40,000–45,000 PHP per month, issued twice monthly via payment service.
  • Engagement: Independent contractor (you manage your own taxes and benefits).
  • Hours: 40+ hours per week; increases and project bonuses possible.

How to Apply

Please send:

  1. A brief cover note (max. 250 words) explaining why you're a great fit.

  2. A current résumé/CV.

  3. A 1-minute Loom or Zoom recording introducing yourself and highlighting your most relevant experience.

Shortlisted candidates will be invited to interview virtually via Google Meet. We look forward to meeting you

Job Type: Full-time

Pay: Php40, Php45,000.00 per month

Benefits:

  • Work from home

Experience:

  • Administrative: 2 years (Required)

Language:

  • English (Required)

Work Location: Remote

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