Executive Assistant II

2 weeks ago

Work from Home, Philippines Sphere Rocket VA Full time ₱900,000 - ₱1,200,000 per year

We are seeking a highly organized and tech-savvy Executive Assistant to provide comprehensive business and personal support. This role involves managing schedules, communication, finances, systems, and ongoing projects with precision and professionalism.

Key Responsibilities

Calendar & Communication Management

  • Schedule meetings, prepare materials, and provide real-time support
  • Manage multiple inboxes, filter messages, and determine next steps for both business and personal matters

Task & Project Coordination

  • Manage and prioritize projects using Asana across multiple boards
  • Track daily and weekly priorities; identify real-time opportunities to assist
  • Organize information and workflows using ChatGPT and other productivity tools

Finance & Bookkeeping

  • Manage QuickBooks for business finance and Quicken for personal bookkeeping
  • Reconcile accounts and update budget spreadsheets
  • Handle bill payments, reminders, contract renewals, and subscriptions

Technology & Systems Management

  • Set up, streamline, and maintain tech tools and accounts
  • Manage passwords, integrations, and automations
  • Identify and remove outdated systems to optimize efficiency

Marketing & Social Media

  • Support and execute marketing strategies
  • Manage business social media platforms and LinkedIn updates
  • Collaborate with a Social Media Specialist to ensure consistent branding

Client, Team & Personal Support

  • Assist with client and internal projects (e.g., RJ Young, Officeheads, The Dawson Group)
  • Support onboarding and training initiatives, including virtual course setup
  • Manage personal appointments, errands, and ad-hoc requests

Qualifications

  • Excellent English communication skills (written and verbal)
  • Experience with Google Workspace and Microsoft 365
  • Proficient in Asana, Slack, and Microsoft Teams
  • Skilled in QuickBooks and Quicken
  • Real estate or social media experience is an advantage
  • Organized, proactive, and able to manage multiple priorities effectively

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

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