Executive Assistant

We are seeking an Executive Assistant to provide comprehensive administrative support to the management team, ensuring smooth operations and an efficient workflow. The ideal candidate will be highly professional, a quick thinker, and possess exceptional attention to detail. Responsibilities include managing calendars, coordinating meetings, handling communications, and performing various ad hoc tasks to support the team's needs.

NOTE: We kindly ask that you submit your resume in English so we can better understand your qualifications.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting in your first year of employment (based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
• Health benefit ($30/month)
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Internet Allowance ($25/month)

Key Responsibilities:

• Administrative Support: Provide day-to-day administrative assistance to the management team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication Management: Handle email and phone communications, respond to inquiries on behalf of the management team, and ensure timely follow-up on outstanding tasks.
• Document Preparation: Prepare and edit documents, reports, presentations, and correspondence as needed.
• Meeting Coordination: Schedule, coordinate, and prepare meeting agendas. Take detailed meeting minutes and distribute them to relevant stakeholders.
• Task Management: Assist in tracking and managing tasks for the management team to ensure deadlines are met.
• Data Entry: Maintain accurate records and data entry into various systems and databases, ensuring data integrity and confidentiality.
• Professionalism: Serve as a liaison between the management team and internal/external stakeholders, maintaining a high level of professionalism and discretion.
• Ad Hoc Tasks: Provide additional support on various projects and tasks as needed by the management team, including research, event planning, and other duties as assigned.

Requirements & Qualifications:

• Experience: Proven experience as an Executive Assistant for at least 2 years, preferably supporting senior management or executives.
• Experience: Previous experience in a fast-paced work environment.
• Skills: Strong organizational and multitasking skills with high attention to detail.
• Quick Thinker: Ability to think on your feet and solve problems efficiently.
• Communication: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and clients.
• Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Professionalism: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Time Management: Strong time management skills with the ability to prioritize tasks and manage competing priorities effectively.
• Work Schedule: Amenable to work Monday through Friday 8 AM – 5 PM Pacific Standard Time (PST)
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country's equivalent), is required prior to onboarding.

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM - 5 PM Pacific Time

About Us:MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

Job Type: Full-time

Base Pay: Php43,000.00 per month

Application Question(s):

• How many years of experience do you have as an Executive Assistant?
• How many years of experience do you have in using Project management Tools?

Work Location: Remote