Executive Assistant

1 week ago

Work from Home, Philippines Sphere Rocket VA Full time ₱1,440,000 - ₱2,160,000 per year

We're seeking a highly organized and proactive Executive Assistant to support the leadership team with strategic coordination, operational efficiency, and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise.

Key ResponsibilitiesEmail & Inbox Management

  • Organize, prioritize, and respond to executive emails with professionalism and accuracy.
  • Flag urgent matters, archive completed threads, and draft replies when needed.

Calendar & Schedule Coordination

  • Manage daily and weekly schedules, book meetings, and prevent conflicts.
  • Confirm appointments and send timely reminders to all attendees.

Meeting Preparation & Notes

  • Prepare talking points, research documents, and meeting materials.
  • Take organized notes and track action items for follow-up.

Travel Coordination

  • Book flights, hotels, and ground transportation for leadership and events.
  • Provide detailed itineraries with confirmations, check-ins, and emergency contacts.

Task & Project Management

  • Track executive tasks and projects in ClickUp, Asana, or
  • Follow up with team members to ensure deliverables are met on time.

Internal Communication Support

  • Draft memos, announcements, or internal updates for company-wide distribution.
  • Ensure efficient information flow between departments (operations, marketing, finance).

Confidential Document Handling

  • Manage contracts, NDAs, and performance reports with complete discretion.

Daily Briefing Reports

  • Deliver concise morning reports summarizing key meetings, revenue updates, and daily priorities.

Client & Partner Liaison

  • Communicate professionally with high-level partners, clients, and talent on behalf of leadership.

Event & Meeting Logistics

  • Coordinate logistics for VIP Ignite Live events, photoshoots, and leadership retreats.

Expense & Reimbursement Management

  • Track receipts, submit expense reports, and collaborate with the Bookkeeping VA for accuracy.

Document Creation & Editing

  • Draft, proofread, and edit presentations, proposals, and SOPs.

CRM Updates & Contact Management

  • Maintain up-to-date client and partner contact records in the CRM.

Priority Management & Executive Gatekeeping

  • Filter non-essential requests and manage leadership's time effectively.
  • Align scheduling and commitments with business goals.

Anticipate Needs & Proactively Solve Problems

  • Identify potential issues early and provide actionable solutions.

Weekly / As-Needed Tasks

  • Prepare leadership dashboards and performance summaries.
  • Support recruiting and onboarding of new VAs.
  • Assist in quarterly strategy sessions and off-site planning.

Experience and Proficiency

  • Excellent English communication skills (written and verbal).
  • Strong administrative and executive support experience, either in corporate or VA settings.
  • Proficient in Google Workspace (G Suite) and Microsoft 365.
  • Experienced in CRM management, preferably GoHighLevel.
  • Skilled in project management tools like ClickUp, Asana, or
  • Familiar with creative tools such as Canva, MetroCool, Descript, and Captions (a plus).
  • Strong sense of confidentiality, initiative, and adaptability in a fast-paced environment.

Job Type: Full-time

Pay: Php30, Php45,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

  • Executive Assistant

    1 week ago

    Work from Home, Philippines York Hamilton Full time ₱40,000 - ₱60,000 per year

    Long-term position with job security and opportunities for professional growth.Work remotely with flexibility from the comfort of your home office.Amazing support from both the local and international community.Job Title: Executive Assistant Location: RemoteStart Date: ImmediateJob Type: Full-Time (40 hours per week) Job Summary: We're looking for a...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Prime Virtual Full time ₱360,000 - ₱720,000 per year

    About the Role:We are looking for an Executive Assistant to provide high-level administrative and organizational support to the firm's leadership team. The ideal candidate is detail-oriented, proactive, and highly organized, with excellent communication skills and the ability to handle confidential information with discretion.A background or experience in...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Delegate Full time ₱240,000 - ₱720,000 per year

    Position: Executive Assistant to the Co-FoundersEmployment Type: Full-Time, Fully RemoteAbout the RoleWe are seeking a highly skilled Executive Assistant to provide direct support to our co-founders. This role goes beyond traditional administrative work—you will be managing processes, implementing automations, creating SOPs, and helping streamline...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines My Virtual Mate Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive Assistant (with Medical Terminology Expertise)Location: RemoteType: Full-TimeSchedule: Monday to Friday – 10 AM to 6 PM Perth TimeRole OverviewWe are seeking a highly organized and proactive Executive Assistant with a strong background in medical administration and terminology to support the Director.Key ResponsibilitiesManage the...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Outsourced Quality Assured Services Inc Full time ₱360,000 - ₱480,000 per year

    About Us: is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Next Staffing Group LLC Full time ₱480,000 - ₱960,000 per year

    Executive Assistant (Remote) – Research, Operations & CommunicationLocation: 100% RemoteType: Full-TimeReports to: CEOAbout the RoleWe are seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO. This individual will serve as the first line of communication, own calendar and inbox management, oversee project...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Okaeri Studio Full time ₱240,000 - ₱300,000 per year

    We are looking for a highly organized and proactive Executive Assistant to support our CEO across daily operations, administration, and business functions. This role requires someone who can manage multiple responsibilities, communicate clearly, and keep the company running smoothly behind the scenes.What You'll DoHelp manage company operation so everything...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Move your Business Full time ₱516,000 per year

    We are seeking an Executive Assistant to provide comprehensive administrative support to the management team, ensuring smooth operations and an efficient workflow. The ideal candidate will be highly professional, a quick thinker, and possess exceptional attention to detail. Responsibilities include managing calendars, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Flexscale Full time ₱720,000 - ₱1,440,000 per year

    Internal Job Title: Project Manager Executive AssistantType of Employment: Full TimeDesired No. of Hours per Week: 40Job Level: Mid-Senior LevelWho You AreWe're seeking detail-oriented Executive Assistants to support our Project Management team in managing intercom installation projects across the country. Our Project Managers handle complex technical...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Market Hill Agency Full time ₱1,500,000 - ₱3,000,000 per year

    Executive Assistant (Remote, Full-Time, Night Shift)Market Hill Agency – North AmericaWe are always looking for incredible EAs. Specifically at the moment, we are looking for someone with mangerial experience for a landscape company.Why Join Market Hill Agency?At Market Hill, we connect highly skilled Filipino Executive Assistants with CEOs and business...