Executive Assistant

1 week ago

Work from Home, Philippines Flexscale Full time ₱720,000 - ₱1,440,000 per year

Internal Job Title: Project Manager Executive Assistant

Type of Employment: Full Time

Desired No. of Hours per Week: 40

Job Level: Mid-Senior Level

Who You Are

We're seeking detail-oriented Executive Assistants to support our Project Management team in managing intercom installation projects across the country. Our Project Managers handle complex technical installations from design through completion, and they need skilled EAs to manage the administrative and coordination aspects that keep projects running smoothly.

You'll be the operational backbone for your assigned PM, managing communications, coordinating logistics, and ensuring nothing falls through the cracks across multiple simultaneous installation projects.

​​​​​​​What You'll Do​​​​​​Project Coordination

  • Schedule and coordinate site visits between installers and clients
  • Capture and organize site visit data and documentation
  • Manage project timelines and milestones within Notion

Logistics Management

  • Schedule hardware shipments and coordinate delivery logistics
  • Provide accurate ETAs to both clients and installers
  • Track shipments and proactively address any delays

Communication Management

  • Serve as the primary point of contact in your PM's inbox
  • Manage email communications with installers, clients, and internal teams
  • Follow up with installers on project status and outstanding items
  • Ensure timely responses and clear communication across all stakeholders

Knowledge Management

  • Document recurring installer and client questions
  • Create and maintain help articles and resources
  • Build a knowledge base to streamline future projects

Administrative Support

  • Maintain organized project files and documentation
  • Update project management systems with current information
  • Handle ad-hoc administrative tasks as needed

​​​​​​​What We're Looking For​​​​​​​​​​​​

  • Proven experience as an Executive Assistant, Project Coordinator, or similar role
  • Exceptional organizational skills with ability to manage multiple projects simultaneously
  • Strong written and verbal communication skills
  • Highly proficient with project management tools (Notion experience preferred)
  • Comfortable managing high email volume and prioritizing communications
  • Self-starter who can work independently with minimal supervision
  • Strong attention to detail and follow-through

​​​​What We Offer:

  • Work From Home: Fully remote setup with local support
  • Generous Paid Time Off: Start with 18 paid leaves annually
  • U.S. Holiday Observance: Enjoy U.S. holidays off
  • Professional Environment: Join a supportive, growth-oriented global team

Job Type: Full-time

Pay: From Php60,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Health insurance
  • Work from home

Work Location: Remote

  • Executive Assistant

    1 week ago

    Work from Home, Philippines York Hamilton Full time ₱40,000 - ₱60,000 per year

    Long-term position with job security and opportunities for professional growth.Work remotely with flexibility from the comfort of your home office.Amazing support from both the local and international community.Job Title: Executive Assistant Location: RemoteStart Date: ImmediateJob Type: Full-Time (40 hours per week) Job Summary: We're looking for a...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Delegate Full time ₱240,000 - ₱720,000 per year

    Position: Executive Assistant to the Co-FoundersEmployment Type: Full-Time, Fully RemoteAbout the RoleWe are seeking a highly skilled Executive Assistant to provide direct support to our co-founders. This role goes beyond traditional administrative work—you will be managing processes, implementing automations, creating SOPs, and helping streamline...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Prime Virtual Full time ₱360,000 - ₱720,000 per year

    About the Role:We are looking for an Executive Assistant to provide high-level administrative and organizational support to the firm's leadership team. The ideal candidate is detail-oriented, proactive, and highly organized, with excellent communication skills and the ability to handle confidential information with discretion.A background or experience in...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines My Virtual Mate Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive Assistant (with Medical Terminology Expertise)Location: RemoteType: Full-TimeSchedule: Monday to Friday – 10 AM to 6 PM Perth TimeRole OverviewWe are seeking a highly organized and proactive Executive Assistant with a strong background in medical administration and terminology to support the Director.Key ResponsibilitiesManage the...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Outsourced Quality Assured Services Inc Full time ₱360,000 - ₱480,000 per year

    About Us: is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Next Staffing Group LLC Full time ₱480,000 - ₱960,000 per year

    Executive Assistant (Remote) – Research, Operations & CommunicationLocation: 100% RemoteType: Full-TimeReports to: CEOAbout the RoleWe are seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO. This individual will serve as the first line of communication, own calendar and inbox management, oversee project...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Okaeri Studio Full time ₱240,000 - ₱300,000 per year

    We are looking for a highly organized and proactive Executive Assistant to support our CEO across daily operations, administration, and business functions. This role requires someone who can manage multiple responsibilities, communicate clearly, and keep the company running smoothly behind the scenes.What You'll DoHelp manage company operation so everything...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Move your Business Full time ₱516,000 per year

    We are seeking an Executive Assistant to provide comprehensive administrative support to the management team, ensuring smooth operations and an efficient workflow. The ideal candidate will be highly professional, a quick thinker, and possess exceptional attention to detail. Responsibilities include managing calendars, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱1,440,000 - ₱2,160,000 per year

    We're seeking a highly organized and proactive Executive Assistant to support the leadership team with strategic coordination, operational efficiency, and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesEmail & Inbox ManagementOrganize,...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Market Hill Agency Full time ₱1,500,000 - ₱3,000,000 per year

    Executive Assistant (Remote, Full-Time, Night Shift)Market Hill Agency – North AmericaWe are always looking for incredible EAs. Specifically at the moment, we are looking for someone with mangerial experience for a landscape company.Why Join Market Hill Agency?At Market Hill, we connect highly skilled Filipino Executive Assistants with CEOs and business...