Administrative Assistant

5 days ago

San Fernando, Central Luzon, Philippines Outsourced Full time ₱250,000 - ₱350,000 per year

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role Overview:

We're seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.

Key Responsibilities:

  • Accurately enter new job details into internal systems
  • Perform property searches and extract required planning/building data
  • Lodge applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
  • Upload inspection bookings and related documentation into internal systems
  • Organize and file email correspondence and project documentation
  • Send follow-ups and status updates to internal stakeholders or clients
  • (Optional) Assist in reviewing certificates for completeness and accuracy, under
  • supervision

Qualifications & Skills:

  • 1+ years of experience in administrative or data entry roles, preferably in property,
  • construction or certification industries
  • Strong written English and communication skills
  • High attention to detail and accuracy in data handling
  • Familiarity with Australian regulatory portals (preferred but not essential)
  • Comfortable using CRMs, document management tools, and Excel
  • Self-motivated, dependable, and able to meet deadlines with minimal supervision

Work Schedule/Location:

  • 5th Floor, One West Aeropark, Clark Freeport Zone Mabalacat, Pampanga
  • Full-time, Monday to Friday
  • Alignment with AEST preferred, but can be flexible depending on team structure

Nice to Have:

  • Background in property, building certification, or compliance administration
  • Experience working with Australian clients or regulatory bodies
  • Ability to quickly learn new platforms or portals

Note:
As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

  • Administrative Assistant

    2 weeks ago

    San Fernando, Central Luzon, Philippines Outsourced Full time ₱300,000 - ₱450,000 per year

    Job DescriptionAbout Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and...

  • Administrative Assistant for Jane

    5 days ago

    San Fernando, Central Luzon, Philippines Rhino Squad LLC Full time $15,000 - $20,000 per year

    I'm Rhino Julie, and I LOVE building super teams to service our clients' needs.If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my teamMy promise to you:I provide a FUN working environment.We are constantly learning new...

  • General Administrative Assistant

    5 days ago

    San Fernando, Central Luzon, Philippines HisWord Business Support Services Inc. Full time ₱400,000 - ₱600,000 per year

    Job ResponsibilitiesMonitor CRM daily, spot invoices needing reconciliation, and update records immediatelyCross-check invoice data against source documents and flag discrepancies for resolutionFollow up with vendors or internal teams on missing invoice details and log all updates in the CRMHandle inbound calls from campaigns, route inquiries, and provide...

  • Administrative Assistance

    7 days ago

    San Fernando, Central Luzon, Philippines Job Hunt Full time ₱40,000 - ₱80,000 per year

    About Us:RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talents in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work...

  • Electrical Engineer

    1 week ago

    San Fernando, Central Luzon, Philippines NEXA Administrative Support Services Full time ₱420,000 - ₱960,000 per year

    About the RoleWe are an Australian company seeking a skilled and dedicated Remote Electrical Engineer based in the Philippines to join our team. The successful candidate will work on electrical engineering projects, providing technical expertise and support across various domains, including design, implementation, and project coordination.You will play a key...

  • Marketing Administrator

    5 days ago

    San Fernando, Central Luzon, Philippines Beepo Full time ₱80,000 - ₱120,000 per year

    Discover 100% YOU as an Events and Marketing Administrator Apply nowPosition: Events and Marketing Administrator | Project BasedLocation: Central LuzonWork setup & shift: Remote | Night ShiftWhat's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life BalanceYour RoleAs an Events and...

  • Human Resources Director

    1 day ago

    San Fernando, Central Luzon, Philippines Strategic Assistant Staffing Full time ₱1,500,000 - ₱2,500,000 per year

    Company Description:We are seeking an experienced and strategic HR Head to lead our Human Resources department. The ideal candidate will oversee all HR functions, including recruitment, employee relations, performance management, and organizational development. This leadership role demands strong communication skills, a deep understanding of HR best...

  • Finance Administrator

    1 week ago

    San Fernando, Central Luzon, Philippines Beepo Full time ₱900,000 - ₱1,200,000 per year

    Discover 100% YOU as an Finance Administrator Apply nowPosition: Finance AdministratorLocation: Central LuzonWork setup & shift: Remote | Day ShiftWhat's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life BalanceYour RoleAs an Finance Administrator, you are responsible for:Process and...

  • Office Administrator

    3 days ago

    San Fernando, Central Luzon, Philippines Remote Employee PH Full time ₱250,000 - ₱500,000 per year

    Remote Employee BPO has an outstanding opportunity for you Role: Office Administrator/All-Rounder Compensation: Competitive Basic Salary Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Free Meals, Government-Mandated Benefits, SIL, etc. Work Schedule: 5-day work week, 7:00 AM to 4:00 PM Philippine Time Work Setup: WFO (Office-based) ...

  • Administrative Specialist

    5 days ago

    San Fernando, Central Luzon, Philippines Strata Staff Full time

    About us:Strata is an exciting BPO Company with existing team members currently based in Australia and Angeles City, Philippines. Take your career to the next level by joining our growing familyAbout the Role:As an Administrative Specialist, you are responsible in supporting property managers in maintaining the database, prepares correspondence, and...