Administrative Assistant

2 days ago


Quezon City, National Capital Region, Philippines Exquis Electrical Services And Supplies Company Full time ₱200,000 - ₱300,000 per year

Admin Assistant – Job Description

Reports to: Admin Manager

Main Responsibilities:

Payroll & Government Compliance


• Assist in the preparation of employee payroll every 10th and 25th of the month, including 13th-month pay.


• Prepare and process government-mandated contributions (SSS, PhilHealth, Pag-IBIG).


• Monitor and record employee overtime per project.

Employee Records & Relations


• Handle the processing of new applicants and onboarding.


• Assist in managing employee relations and addressing HR-related concerns.


• Update and maintain accurate employee information.


• Monitor and record employee leave (VL/SL).

Administrative Support & File Management


• Monitor and encode company expenses.


• Maintain and organize all administrative and employee records.


• Track renewal schedules for company permits and ensure timely submission.

Billing & Collection


• Assist in the scheduling, monitoring, and follow-up of billing and collections.


• Prepare weekly reports related to billing and collections.

Communication & Coordination


• Provide regular updates on assigned tasks and ensure timely communication with relevant departments.

Admin Assistant Requirements:


• High School Diploma or GED.


• Formal qualification in office administration, secretarial work, or related training.


• 1-2 years of experience as an Administrative Secretary would be advantageous.


• Advanced proficiency in managing documents, spreadsheets, and databases.


• Ability to liaise internally and externally on administrative matters.


• Exceptional filing, recordkeeping, and organizational skills.


• Working knowledge of printers, copiers, scanners, and fax machines.


• Proficiency in appointment scheduling and call forwarding systems.


• Excellent written and verbal communication skills.



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