Executive Assistant

Job Title: Executive Assistant to Chef Jen Gerodias

Location: Makati / San Pedro, Laguna (Hybrid with occasional travel for events and shoots)

Type: Full-time

About the Role

We're looking for an exceptional Executive Assistant to work directly with Chef Jen Gerodias — a classically French-trained chef, restaurateur, and creative director whose work bridges food, design, and storytelling.

This role requires someone sharp, resourceful, and emotionally intelligent — capable of managing both business and creative environments with discretion, efficiency, and flair. You'll serve as Chef Jen's right hand across her culinary ventures (Casa Empanaderia, Atelier projects, consultancy, collaborations, and events), ensuring her time, communications, and operations are handled seamlessly.

Key Responsibilities1. Executive & Administrative Support

• Manage Chef Jen's daily schedule, calendar, and travel itineraries across multiple projects and time zones.
• Handle confidential correspondence, contracts, and documentation with utmost discretion.
• Coordinate meetings, tastings, and creative reviews, ensuring all details (venue, agenda, materials) are impeccably organized.
• Maintain organized filing systems, shared drives, and databases for both business and creative materials.
• Prepare briefs, talking points, and reports for investor meetings, press interviews, and brand collaborations.

2. Communications & Relationship Management

• Serve as first point of contact for business partners, clients, media, and collaborators.
• Write and proofread emails, proposals, and official letters in Chef Jen's tone and style.
• Coordinate with PR teams, stylists, and event organizers for press kits, features, and public appearances.
• Support social media and brand communications by tracking deliverables, captions, and content approvals.

3. Project Coordination

• Track timelines and deliverables for restaurant operations, brand collaborations, R&D kitchen projects, and events.
• Liaise with key partners (suppliers, designers, creative teams, venue coordinators).
• Assist in menu documentation, costing files, and inventory reports in collaboration with kitchen and admin teams.
• Support launch events, pop-ups, and collaborations — from invitations to setup logistics.

4. Personal & Creative Support

• Anticipate Chef Jen's needs and proactively manage day-to-day requests.
• Handle personal errands, bookings, and light household coordination when required.
• Support creative research — sourcing materials, references, and inspiration for upcoming projects or menus.
• Maintain a pulse on trends in food, fashion, design, and art to provide relevant insights.

Qualifications

• Bachelor's degree in Communications, Business Management, Hospitality, or related field.
• Minimum 3–5 years experience as an Executive Assistant or Project Coordinator supporting a C-level or creative executive.
• Excellent written and verbal communication skills in English (Tagalog proficiency a plus).
• Strong sense of discretion, organization, and follow-through.
• Proficiency in Google Workspace, Notion, Canva, and project management tools (e.g., Trello, Asana).
• Comfortable in fast-paced, creative environments where plans shift quickly.
• Aesthetic sensitivity and respect for creative work — understands that food, design, and storytelling coexist.
• Professional demeanor with calm under pressure and proactive problem-solving.

Ideal Personality

• Intuitive and highly emotionally intelligent — reads situations before they unfold.
• Graceful, articulate, and grounded.
• Confident enough to speak up, humble enough to listen.
• Values precision, beauty, and meaning in everyday work.
• Loyal, discreet, and fully invested in enabling Chef Jen to create her best work.

Perks

• Work alongside one of the country's most dynamic culinary creatives.
• Exposure to restaurant openings, art events, brand collaborations, and travel experiences.
• Creative, non-corporate environment with room to grow into Operations Manager or Brand Coordinator roles.

Job Type: Full-time

Work Location: In person